Payroll Specialist

Godspeed Group; Vaughan; On-site; CAD 80,000 - 90,000; Full time

Job summary

A leading payroll services provider is seeking an experienced Payroll Specialist for their Woodbridge location. This full-time, on-site role focuses on managing full-cycle payroll and ensuring compliance and accuracy. The ideal candidate will have over 8 years of experience, specifically with ADP Workforce Now, and will operate independently to stabilize and improve payroll processes. Strong knowledge of Canadian payroll legislation is essential. This position offers a salary range of $80,000 to $90,000 with a discretionary bonus.

Qualifications

• 8+ years of hands-on experience with ADP Workforce Now, including full-cycle payroll processing.
• Strong knowledge of Canadian payroll legislation and compliance requirements.
• Exceptional attention to detail with the ability to ensure audit-ready payroll records.

Responsibilities

• Operate independently within an evolving payroll environment.
• Assess, design, and stabilize payroll processes and controls.
• Ensure accurate and timely processing of payroll for all employees.

Skills

ADP Workforce Now

Canadian payroll legislation

Excel (pivot tables, IF/THEN logic)

Attention to detail

Collaboration with HR and Finance

Job description

Job Title: Payroll Specialist

Job Summary: We are seeking an experienced Payroll Specialist for our client in Woodbridge. This full-time, on-site, temporary-to-permanent role requires a highly independent professional to manage full-cycle payroll and ensure accuracy, compliance, and timeliness. The successful candidate will help document, stabilize, and improve payroll processes in an evolving environment, operating without day-to-day oversight. This role involves close collaboration with HR, Finance, and operational teams to deliver efficient and compliant payroll services across the organization.

Job Location: Woodbridge, ON

Job Type: Temporary to permanent, ongoing role. 100% on-site.

Shift Structure: Approx. 8:30am-4:30pm; Monday to Friday

Compensation Structure: $80,000 to $90,000 with a discretionary bonus.

Responsibilities

• Operate independently within an evolving payroll environment with limited documentation, serving as the primary payroll subject-matter resource.
• Assess, design, document, and stabilize payroll processes, controls, and workflows to ensure accuracy, compliance, and sustainability.
• Apply a continuous-improvement mindset to identify risks, inefficiencies, and opportunities for process enhancement or automation.
• Collect, review, and process payroll for hourly and salaried employees, including off-cycle payrolls and special payments.
• Ensure accurate and timely processing of earnings, deductions, bonuses, retroactive adjustments, garnishments, and advances.
• Calculate, remit, and reconcile statutory deductions, including CPP, EI, income tax, and WSIB premiums.
• Administer payroll-related benefits, taxable benefits, and deductions in accordance with established policies.
• Maintain accurate and confidential employee payroll records, including new hires, job changes, leaves, terminations, and ROEs.
• Prepare year-end payroll reporting, including T4s and required summaries.
• Generate payroll, labour cost, overtime, and benefit reports for HR, Finance, and leadership.
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner.
• Support internal and external audits through documentation and reconciliations.
• Collaborate with HR, Finance, and operational leaders to ensure accurate payroll reporting across multiple worksites or jurisdictions.
• Other duties as assigned.

Skills/Qualifications

• Minimum of 8 years of hands-on experience with ADP Workforce Now, including full-cycle payroll processing and year-end activities.
• Strong knowledge of Canadian payroll legislation and compliance requirements, including CRA, ESA, CPP, EI, WSIB, and statutory remittances.
• Proven ability to operate independently in an environment with limited documentation, building structure, processes, and stability where needed.
• Experience processing payroll for diverse employee groups, including hourly, salaried, unionized, contract, and seasonal employees.
• Advanced Excel skills, including pivot tables, IF/THEN logic, reconciliations, reporting, and data validation.
• Exceptional attention to detail and data integrity, with the ability to identify discrepancies and ensure audit‑ready payroll records.
• Demonstrated ability to assess, improve, and automate payroll processes to enhance efficiency, accuracy, and compliance.
• Strong communication and collaboration skills, with experience partnering effectively with HR, Finance, and operational leaders.

Apply Today!

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