Payroll Administrator - 3 Month Contract

Vaco Recruiter Services; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A staffing agency in Peel Region, Mississauga is looking for a Payroll Specialist. The role requires handling compliance with payroll laws and processing payroll for over 500 employees. A strong grasp of union contracts and end-to-end payroll processes is essential. Candidates should have at least 3 years of payroll experience and advanced skills in Excel. The pay range for this position is $28 - $30 per hour.

Qualifications

• Minimum 3 years of experience with payroll systems.
• Extensive knowledge of end-to-end payroll processing.
• Proven experience processing payroll for 500+ employees.

Responsibilities

• Ensure compliance with payroll regulations and laws.
• Maintain employee records and resolve payroll issues.
• Participate in year-end payroll processes such as T4s.

Skills

Payroll systems experience

Advanced Excel skills

Data analysis

Interpersonal communication

Problem-solving

Tools

Power BI

HRIS systems

Job description

About the Opportunity

• Consistently interpret and apply regulations, employment laws, and other requirements that guide the processing of payroll to ensure compliance with Provincial regulations for both union and non-union payroll accounts.
• Maintain employee records for existing employees and new hires; ensure accurate vacation, sick bank, and banked hours accruals.
• Assist with the current implementation of payroll system.
• Collaborate with other teams, team members, and managers to resolve escalated payroll issues.
• Ensure the processing of new hires, temporary workers, transfers, promotions, wage increases, and terminations is accurate and timely.
• Participate in the payroll year-end processes including: T4s, T4As, year-end filings
• Create payroll audit reports to verify accuracy of data.
• Create ad hoc reports for management or payroll team.
• Prepare and validate bi-weekly disbursement of multi-province payroll, including government remittances, garnishments, monthly pension contributions, and union deductions, for assigned payroll accounts, consistent with Provincial wage and hour laws.
• Interpret and communicate legislative requirements; ensure adherence by advising management of necessary actions; elevate issues to Payroll Manager as required.
• Maintain knowledge of all regulations, employment laws, and other requirements for the execution of payroll for both union and non-union payroll accounts across multiple Provinces.
• Ensure knowledge of all union agreements and legislative requirements and apply to processing of payroll.
• Participate in the review and analysis of current payroll and tax procedures and recommend changes for the development of best practice operations.
• Participate in optimization of Payroll System
• Participate in digitization of Employee records
• Ensure the payroll program is set up and updated to reflect the current employee base, including wages, benefits, sick and vacation time in line with contracts (union and non-union).
• Assist in payroll projects including policy, process, and technological changes to increase accuracy and efficiency and create standardization.
• Ability to analyze payroll data and identify trends, discrepancies, or compliance risks.
• Experience with reporting tools or data visualization (e.g., Power BI,)
• Other duties as assigned.

About You

• Minimum 3 years of experience with payroll systems.
• Extensive knowledge and experience with end-to-end payroll processing.
• Proven experience processing payroll for 500+ employees.
• Strong understanding of union contracts and collective agreements.
• Knowledge and skill using Microsoft Office, including advanced Excel skills (including macros).
• Familiarity with HRIS systems and benefits platforms.
• Demonstrated ability to handle sensitive payroll data with discretion and in compliance with privacy legislation.
• Ability to evaluate an issue, weigh all options, and formulate a practical solution.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to work under tight deadlines with competing priorities.
• This role requires a high degree of autonomy and initiative, with minimal supervision.

Pay Range

$28 - $30 / hour

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #464533.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.