operations officer - administration

TACTIX Government Relations and Public Affairs; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

A government relations firm in Ottawa is seeking a Mid-Senior level administrative professional to implement and evaluate administrative procedures. The candidate will establish work priorities, assist with the operating budget, and manage office services. A minimum of 5 years of relevant experience, along with strong computer skills including MS Office and accounting software, is required. This is a full-time position with no remote work option.

Benefits

Dental plan

Health care plan

Free parking available

Paid time off (volunteering or personal days)

Qualifications

• 5 years or more of experience required.
• Ability to work independently in a fast-paced environment.
• Attention to detail and strong organizational skills.

Responsibilities

• Implement and review new administrative procedures.
• Establish work priorities and ensure procedures are followed.
• Co-ordinate and plan office services.
• Assist in operating budget and maintain inventory.

Skills

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Word

Project management

Accounting

Education

College/CEGEP

Job description

Overview

Languages: English

Education: College/CEGEP

Experience: 5 years or more

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting: Private sector

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Commission systems and components
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

Supervision

• No supervision responsibility

Experience and specialization

Computer and technology knowledge: Accounting software, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word

Area of specialization

• Project management
• Accounting

Additional information

• Security and safety: Criminal record check
• Transportation/travel information: Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
<>Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

Benefits

• Health benefits: Dental plan, Health care plan

Other Benefits

• Free parking available
• Paid time off (volunteering or personal days)
• Parking available

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

• Support for persons with disabilities

Provides physical accessibility accommodations (for example: ramps, elevators, etc.)

Provides visual accessibility accommodations (for example: braille, screen readers, etc.)

• Support for newcomers and refugees

Participates in a government or community program or initiative that supports newcomers and/or refugees

Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)

• Support for youths

Participates in a government or community program or initiative that supports youth employment

Offers on-the-job training tailored to youth

• Support for Veterans

Offers mentorship, coaching and/or networking opportunities for Veterans

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Other, Information Technology, and Management

Industries

Government Relations Services