Onsite Administrative Coordinator - Edmonton

Aston Carter; Edmonton; On-site; CAD 26,000 - 32,000; Full time

Job summary

Aston Carter in Edmonton, AB is seeking an on-site Administrator to provide essential clerical support and serve as the first point of contact for site administration. You will assist with reporting, data management, and ensure a compliant, organized workplace.

The role requires handling high volumes of calls and emails, supporting management with data entry and analysis, and coordinating with cross-functional teams to maintain accurate records and a safe environment.

Qualifications

• Proficiency in the Microsoft Office suite, including Word, PowerPoint, and Excel.
• At least 1 years of administrative experience in a professional setting.
• Ability to perform accurate data entry and basic data analysis.
• Strong verbal and interpersonal communication skills, with the ability to present issues clearly, concisely, persuasively, and logically, both orally and in writing.

Responsibilities

• Serve as the primary point of contact for site administrative items, including maintaining bulletin boards and posting corporate policies and informational materials.
• Answer a high volume of calls and emails.
• Provide first-level customer service to plant visitors, ensuring a professional and welcoming experience and escalating issues when necessary.
• Process incoming mail, including scanning and forwarding documents to the appropriate internal parties in a timely manner.
• Provide clerical and administrative support to local management, including report generation, data entry, and data analysis.
• Maintain office equipment and supplies, including break room supplies, and procure items through appropriate channels as needed.
• Review daily hours in the system, working closely with plant management to ensure accurate time and attendance records.
• Support data entry and record keeping to meet environmental and regulatory requirements, such as air emissions and waste management records.

Skills

MS Office

Data entry

Verbal & interpersonal communication

Time management

Education

Business degree or related post-secondary education

Tools

Microsoft Office

Job description

Aston Carter in Edmonton, AB is seeking an on-site Administrator to provide essential clerical support and serve as the first point of contact for site administration. You will assist with reporting, data management, and ensure a compliant, organized workplace.

The role requires handling high volumes of calls and emails, supporting management with data entry and analysis, and coordinating with cross-functional teams to maintain accurate records and a safe environment.