Industrial Administrative & AP Support Specialist

SECURE; Edmonton; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Health care spending account

Employee wellness program

Employee savings plans

Career progression

Employee referral program

Industry leading safety standards

Community investment initiatives

Job summary

SECURE, based in Edmonton, is seeking an Administrative Assistant to ensure accuracy, compliance, and timely processing of accounts while providing essential administrative support. The role combines back-office accounting with client-facing responsibilities, demanding strong problem-solving, attention to detail, and a customer-focused approach.

You will join a collaborative, fast-paced team that supports field operations and interacts with clients.

Qualifications

• 3 years of office administration experience in an industrial setting or a post-secondary office administration program.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Excellent verbal and written communication skills.
• Ability to build and maintain strong working relationships across all levels of an organization.
• Strong time management, ability to meet deadlines and handle shifting priorities.
• Ability to work both independently and in a team environment.
• Professional demeanor with a customer service mindset.
• Willingness to learn and take on new responsibilities.

Responsibilities

• Process, route, and post invoices in accordance with vendor terms and contracts.
• Process scale payments and ensure accurate documentation and reconciliation.
• Provide secondary support for dispatch/front counter by answering and directing calls.
• Process customer payments and ensure adherence to procedures.
• Code and approve Accounts Payable invoices; prepare AP journal entries.
• Investigate and resolve vendor issues; perform vendor account reconciliations.
• Maintain timely communication with internal and external stakeholders.
• Utilize Excel, Word, Outlook, and SharePoint for reporting and admin tasks.
• Perform general administrative duties as required.

Skills

Office administration

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Communication

Relationship building

Time management

Teamwork

Customer service

Willingness to learn

Education

Office administration certificate/diploma

Tools

Microsoft Office suite

Job description

SECURE, based in Edmonton, is seeking an Administrative Assistant to ensure accuracy, compliance, and timely processing of accounts while providing essential administrative support. The role combines back-office accounting with client-facing responsibilities, demanding strong problem-solving, attention to detail, and a customer-focused approach.

You will join a collaborative, fast-paced team that supports field operations and interacts with clients.