Onsite Accounts Payable Specialist (Contract)

Aston Carter; Calgary; On-site; CAD 33,000 - 39,000; Full time

Job summary

Aston Carter is seeking an Accounts Payable Coordinator for an on-site role in Calgary, AB. The position focuses on accurate data entry, invoice processing, and maintaining vendor records within a fast-paced accounting office.

The role reports to the accounts payable lead and supports month-end close, with duties including invoice matching, discrepancy resolution, and collaboration with the accounting team to ensure timely payables.

Qualifications

• At least 2 years of administration experience with exposure to accounts payable data entry.
• Strong attention to detail and a commitment to accuracy in a deadline-driven environment.
• Ability to handle routine accounts payable tasks efficiently and consistently.
• Basic understanding of vendor invoicing and purchase order matching.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Organizational skills to manage multiple invoices and vendor records simultaneously.
• Comfort working in a fast-paced, on-site accounting environment.

Responsibilities

• Enter and process vendor invoices into the accounting system with a high level of accuracy.
• Match invoices to purchase orders and packing slips to ensure proper documentation and approval.
• Maintain and update vendor records and files to keep information current and organized.
• Assist the accounts payable lead with daily processing tasks and administrative support as needed.
• Identify and flag invoice discrepancies for review and resolution.
• Respond to basic vendor inquiries in a professional manner and elevate complex issues when appropriate.
• Support month-end accounts payable reconciliations under the direction of the accounts payable lead.
• Collaborate with the accounting team to ensure timely and accurate processing of payables.

Skills

Administration experience

Attention to detail

Invoice data entry

Vendor invoicing

PO matching

Communication skills

Organizational skills

Tools

Vista software

Payroll processing

Job description

Aston Carter is seeking an Accounts Payable Coordinator for an on-site role in Calgary, AB. The position focuses on accurate data entry, invoice processing, and maintaining vendor records within a fast-paced accounting office.

The role reports to the accounts payable lead and supports month-end close, with duties including invoice matching, discrepancy resolution, and collaboration with the accounting team to ensure timely payables.