On-Site Administrative & Operations Support

Ccs4u; Caledon; On-site; CAD 28,000 - 40,000; Full time

Job summary

Ccs4u in Caledon, ON is seeking an Administrative Support Assistant for an on-site role starting January 4, 2027. You will support administration, accounts payable, shipping, meetings, vendors, and site documentation to keep daily operations organized.

Responsibilities include coordinating shipping, maintaining records, handling AP inquiries, directing requests, coordinating meetings, and processing attendance and reporting.

Qualifications

• Two or more years of administrative or related experience.
• High school diploma; post-secondary education is an asset.
• Proficient with Microsoft Office Suite, Teams and Zoom.
• Clear and professional communication skills.
• Ability to prioritize tasks and work independently.

Responsibilities

• Coordinate daily shipping activities and time-sensitive shipments.
• Maintain accurate records, trackers, files, and site documentation.
• Support Accounts Payable processes and vendor inquiries.
• Monitor administrative inboxes and direct requests.
• Coordinate meetings, room bookings, catering, materials and notes.
• Track administrative tasks and action items.
• Assist with purchase requests and vendor/contractor documentation.
• Manage site and lunchroom supply orders.
• Prepare site announcements and holiday communications.
• Provide administrative coverage and on-site support as needed.
• Handle confidential information professionally.

Skills

Organizational skills

Time-management

Communication skills

Problem solving

Education

High school diploma

Post-secondary education an asset

Tools

Microsoft Office Suite

Teams

Zoom

Job description

Ccs4u in Caledon, ON is seeking an Administrative Support Assistant for an on-site role starting January 4, 2027. You will support administration, accounts payable, shipping, meetings, vendors, and site documentation to keep daily operations organized.

Responsibilities include coordinating shipping, maintaining records, handling AP inquiries, directing requests, coordinating meetings, and processing attendance and reporting.