Executive Administrative Assistant - On-Site Halifax

The Citco Group; Halifax; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Benefits package

Training & education support

Flexible working arrangements

Job summary

Citco Group is seeking an Administrative Assistant to support our Halifax office with on-site operations five days a week. You will provide essential administrative support to the local senior management team and assist the Office Manager in running the office efficiently.

Key tasks include travel bookings, expense reports, meeting logistics, calendar management, document preparation and liaison with internal/external contacts. Strong communication and Microsoft Office skills are required.

Qualifications

• Minimum 2 years administrative experience in a professional office environment.
• Excellent organizational, prioritization and time management skills.
• Strong verbal and written communication skills with excellent interpersonal abilities.
• Proficiency in Microsoft Excel, Word, PowerPoint and Outlook.
• High attention to detail, proactive in nature and client service orientation.
• Ability to work independently and as part of a team.

Responsibilities

• Book travel arrangements and complete expense reports.
• Arrange meeting and event logistics (calendar invites, room bookings, catering; prepare and distribute agendas; record minutes).
• Prepare correspondence, documents and reports using various software packages.
• Maintain the calendar of the Managing Director and other senior staff.
• Liaise with internal and external contacts on behalf of the Managing Director.
• Prioritize and redirect email, mail and phone calls.
• Assist with day-to-day office administration, facilities and special projects.
• Support reception duties during lunch breaks and cover reception in absence of receptionist.
• Participate in committee meetings (Occupational Health & Safety).

Skills

Administrative experience

Organizational skills

Time management

Verbal and written communication

Team player

Independent worker

Professionalism

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Citco Group is seeking an Administrative Assistant to support our Halifax office with on-site operations five days a week. You will provide essential administrative support to the local senior management team and assist the Office Manager in running the office efficiently.

Key tasks include travel bookings, expense reports, meeting logistics, calendar management, document preparation and liaison with internal/external contacts. Strong communication and Microsoft Office skills are required.