Commercial Administrator, Western Canada Operations

Superheat; Edmonton; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

Superheat is seeking a Commercial Administrator to support our Western Canada operations in Edmonton. You will ensure smooth administrative workflow, manage timekeeping, invoicing, and communications with customers and staff.

The role requires strong computerized skills, attention to detail, and the ability to work independently or in a team, coordinating travel, mail, supply orders, and daily cost tracking.

Qualifications

• General computer skills are required.

Responsibilities

• Produce Daily Work acceptance sheets for all active jobs.

Skills

Computer skills

Customer service

Communication

Prioritization

Independent and team work

Organizational skills

Education

High School Diploma

Post-secondary education asset

Tools

CIRYS

CNSOP

SunLink

SAP Fieldglass

MPower

Open Invoice

D365

Job description

We are looking for a Commercial Administrator to support our Western Canada operations.

The Commercial Administrator is responsible for ensuring the smooth flow and completion of all administrative functions. This position requires excellent verbal and written communication skills, strong attention to detail and superior computer skills.

Responsibilities

• Produce Daily Work acceptance sheets, for all active jobs
• Track and enter time and expenses for onsite personnel
• Submit Daily Cost tracking to customer
• Work with the SmartCenter™ to resolve outstanding tasks
• Provide support to Regional Administrator
• Responsible for distribution of outgoing and incoming mail
• Coordinate all courier pick-ups, deliveries, and package tracking
• Coordinate all office supply orders, deliveries and pricing
• Collect new hire packages
• Maintain employee records and files
• Scheduling travel arrangements for staff
• Provide administrative support to other staff and departments as needed
• Other administrative duties as needed
• Enter invoices

Qualifications

• Excellent general computer skills
• Customer service oriented with excellent communication and interpersonal skills.
• Ability to prioritize and meet deadlines
• Ability to work independently and as part of team
• Superior organizational skills

Work Experience and Education Requirements

• Experience working in an industrial setting/on job sites is considered an asset
• Experience with any of the following systems considered an asset: CIRYS, CNSOP, SunLink, SAP Fieldglass, MPower, Open Invoice, D365
• Previous demonstrated administrative skills including data entry, timekeeping
• High School Diploma
• Post-secondary education in a related field an asset