Administrative Specialist: Office & Operations

Encore Canada; Vancouver; On-site; CAD 30,000 - 37,000; Full time

Job summary

Encore Canada is seeking an Administrative Specialist to maintain the reception area and mailroom, serve as a key contact for Facilities Services, and support month-end tasks. You will manage supplies, coordinate shipping, and assist with documentation, policies, and office operations from our Vancouver location.

The role requires strong communication, organizational skills and the ability to work independently in a dynamic environment.

Qualifications

• High School Diploma is required.
• 2+ years of experience in an administrative or reception role.
• Proficiency with Windows and Microsoft Office applications.
• Strong background in communications and coordinating workflow.
• Excellent customer focus, organizational and time-management skills are essential.
• Ability to work independently, multitask, handle pressure and adapt to changes.
• Working knowledge of mail processes.

Responsibilities

• Main Reception, Mail Management duties including answering phones and routing inquiries.
• Manage mail/packages, postage, and shipping.
• Maintain records of postage and mail, coordinate mass mailings and supply orders.
• Support office moves, facility maintenance and communications with building management.
• Assist Month End processes and venues/departments with reporting and documentation.
• Provide general administrative support and back-up for other departments.

Skills

Communication skills

Customer service

Time management

Organization

Multitasking

Education

High School Diploma

Tools

MS Office

Windows OS

Job description

Encore Canada is seeking an Administrative Specialist to maintain the reception area and mailroom, serve as a key contact for Facilities Services, and support month-end tasks. You will manage supplies, coordinate shipping, and assist with documentation, policies, and office operations from our Vancouver location.

The role requires strong communication, organizational skills and the ability to work independently in a dynamic environment.