Service Admin & Parts Coordination Specialist

Nikkayuko; Calgary; On-site; CAD 40,000 - 56,000; Full time

Job summary

Select People Solutions is seeking an organized Service Administrator for our client in Calgary, Alberta. The role combines service coordination, parts administration, and customer support in a busy equipment service environment.

This full-time position, temporary with potential for permanent employment, offers a structured 8 am–5 pm workday and a collaborative team setting. Prior administration and invoicing experience is essential. Knowledge of CDK is a plus.

Qualifications

• Previous experience in administration, service coordination, or a similar role.
• Experience with invoicing, work orders, or parts administration.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service abilities.
• Comfortable using Microsoft Office and computerized management systems.
• Ability to manage multiple priorities in a busy environment.

Responsibilities

• Create, update, and close service work orders.
• Coordinate service schedules and communicate with technicians and customers.
• Assist with parts ordering, tracking, and related documentation.
• Process invoices, purchase orders, and warranty paperwork.
• Maintain accurate service records and support daily branch administration.
• Respond to customer inquiries and provide service updates.

Skills

Organizational skills

Attention to detail

Customer service

Invoicing

Work orders

Parts administration

MS Office

Computerized management systems

Tools

CDK

Dealership management software

CMS software

Job description

Select People Solutions is seeking an organized Service Administrator for our client in Calgary, Alberta. The role combines service coordination, parts administration, and customer support in a busy equipment service environment.

This full-time position, temporary with potential for permanent employment, offers a structured 8 am–5 pm workday and a collaborative team setting. Prior administration and invoicing experience is essential. Knowledge of CDK is a plus.