On-Site Administrative Assistant — Training & Growth

Insight Advantage; Leamington; On-site; CAD 40,000 - 52,000; Full time

Benefits offered by this job

Free parking available

Learning/training paid by employer

Team building opportunities

Variable or compressed work week

Job summary

Insight Advantage in Leamington, Ontario, is seeking an organized administrative professional to join our team on-site. You will coordinate seminars, support HR activities, manage communications, and maintain filing systems with accuracy.

The ideal candidate has 7 months to less than 1 year of relevant experience, strong MS Office skills, and a commitment to on-site work. This full-time role offers training opportunities and a collaborative environment.

Qualifications

• Experience in an administrative role with 7 months to less than 1 year.
• Proficiency in MS Office and office procedures.
• Ability to pass a vulnerable sector check.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
• Coordinate the flow of information within the team
• Direct staff
• Open and distribute mail and other materials
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Advise senior management
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Skills

Excellent written communication

Organized

Attention to detail

Time management

Multitask

Reliability

Accountability

Due diligence

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

or equivalent experience

Tools

Sage Accounting Software

MS Excel

MS Outlook

MS PowerPoint

MS Windows

MS Word

Electronic scheduler

Database software

MS Office

Computerized bookkeeping system

Job description

Insight Advantage in Leamington, Ontario, is seeking an organized administrative professional to join our team on-site. You will coordinate seminars, support HR activities, manage communications, and maintain filing systems with accuracy.

The ideal candidate has 7 months to less than 1 year of relevant experience, strong MS Office skills, and a commitment to on-site work. This full-time role offers training opportunities and a collaborative environment.