Administrative Assistant

Adecco; Oshawa; On-site; CAD 59,000 - 79,000; Full time

Job summary

Adecco is seeking an experienced Administrative Assistant in Durham Region, Ontario to support senior leadership on a six-month contract. The ideal candidate is organized, proactive, and thrives in a fast-paced environment while maintaining confidentiality.

Responsibilities include preparing documents, coordinating meetings and travel, managing calendars, handling confidential correspondence, and maintaining records.

Qualifications

• Proven experience providing administrative support to senior leadership.
• Excellent MS Office skills including PowerPoint, Excel, and Outlook.

Responsibilities

• Prepare, compose, and distribute routine and confidential correspondence, reports, presentations, and other documents.
• Coordinate and organize meetings, including scheduling, agenda preparation, and follow-up materials.
• Arrange travel logistics and itineraries for leadership and staff.
• Manage incoming and outgoing correspondence with discretion.
• Maintain complex calendars and coordinate competing priorities for leadership.
• Serve as a point of contact between leadership and stakeholders.
• Maintain records and filing systems according to retention policies.
• Prepare and process routine reports, forms, and requisitions.
• Track deadlines and action items to ensure timely completion.
• Provide administrative backup to improve office efficiency.

Skills

Administrative support

PowerPoint

Excel

Outlook

Adobe Acrobat

Tools

PowerPoint

Excel

Outlook

Adobe Acrobat

Job description

Our client in Durham Region is seeking an experienced Administrative Assistant to support their leadership team on a six month contract. This is an exciting opportunity for a highly organized, proactive professional who thrives in a fast-paced environment and excels at managing multiple priorities while maintaining the highest level of confidentiality.

In this role, you will provide comprehensive administrative support to senior leadership, coordinate key business activities, and help ensure the smooth and efficient operation of the office. The ideal candidate is a strong communicator with exceptional organizational skills, sound judgment, and the ability to work independently.

• Pay Rate: $33.09/hour
• Schedule: Monday to Friday | Day Shift
• Employment Type: Full-Time | 6 month temporary Contract
• Vacancy Status: This posting is for an upcoming vacancy.

Key Responsibilities

• Prepare, compose, and distribute a variety of routine and confidential correspondence, reports, presentations, and other business documents.
• Coordinate and organize meetings, including scheduling, agenda preparation, meeting materials, and follow-up activities.
• Arrange and manage travel logistics, accommodations, and itineraries for leadership and staff as required.
• Manage incoming and outgoing correspondence, including confidential materials, and prioritize items requiring executive attention.
• Maintain complex calendars, schedule appointments, and coordinate competing priorities on behalf of leadership.
• Serve as a key point of contact between leadership and internal/external stakeholders, ensuring effective communication and information flow.
• Establish, maintain, and manage records and filing systems in accordance with document retention policies and procedures.
• Prepare and process routine reports, forms, purchase orders, and requisitions.
• Monitor deadlines, track action items, and maintain follow-up systems to ensure timely completion of tasks and deliverables.
• Provide administrative backup support and contribute to the overall efficiency of the office environment.

Qualifications

• Proven experience as an Administrative Assistant, Senior Administrative Assistant, or in a similar support role.
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Adobe Acrobat.
• Exceptional organizational, planning, and time management skills, with the ability to manage multiple priorities simultaneously.
• Strong verbal and written communication skills with a professional and polished approach.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
• Excellent attention to detail and strong problem-solving capabilities.
• Experience coordinating meetings, events, executive calendars, and travel arrangements.
• Proven ability to build effective working relationships and liaise with leaders, employees, and external stakeholders.
• Self-motivated and adaptable, with the ability to thrive in a fast-paced and dynamic environment.