Senior Administrative Assistant

Altis; Toronto; On-site; CAD 48,000 - 64,000; Full time

Job summary

Altis in North York, Toronto, ON is seeking a Senior Administrative Assistant to join our professional services team. You will support day-to-day office operations, coordinate facilities with vendors, and provide high-level administrative support to executives and senior management.

This role offers exposure to leadership, a mix of administrative and project responsibilities, and the opportunity to contribute to a well-organized, efficient workplace.

Qualifications

• 3+ years of experience in office administration.
• Post-secondary diploma or degree in Business, or equivalent.
• Strong Microsoft Office skills and confidence with technology.
• Excellent written and verbal communication with a professional style.
• Strong organizational, time-management and attention to detail.
• Proactive, resourceful and able to work independently.

Responsibilities

• Support day-to-day office operations and ensure the workplace is organized, efficient and well maintained.
• Coordinate facilities-related needs and service requests with external vendors and providers.
• Provide administrative and project support to executives and senior management, helping priorities and deliverables stay on track.
• Support workplace procedures, documentation and operational requirements, including facilities compliance.
• Prepare communications, reports and other administrative materials as needed.
• Contribute to process improvements and take ownership of ad hoc administrative projects.

Skills

Organization

Communication

Time management

Detail-oriented

Independence

Reliability

Education

Business diploma

Tools

Microsoft Office

Job description

Location: North York, Toronto, ON, On-site 5 days per week to start, with potential for a hybrid arrangement if extended

Language: Strong written and spoken English communication skills required

Background Check Requirement: Three professional references, criminal background check and credit check required

About the Opportunity

We’re hiring a Senior Administrative Assistant to join an established professional services organization in North York. This opportunity is ideal for someone who enjoys variety and wants to play an important role in keeping an office organized, efficient and running smoothly.

Working closely with executives and senior management, you’ll take on a mix of office administration, facilities coordination and administrative support. You’ll have the autonomy to manage day-to-day priorities, coordinate with internal and external partners and contribute to projects that support an efficient and professional workplace.

What’s In It for You

• Gain valuable exposure working closely with executives and senior management.
• Take ownership of varied responsibilities across administration, office operations, facilities and special projects.
• Join a professional, collaborative environment where initiative, reliability and strong execution are valued.

Your Responsibilities

• You’ll support day-to-day office operations and help ensure the workplace remains organized, efficient and well maintained.
• You’ll coordinate facilities-related needs, maintenance and service requests while working with external vendors and service providers.
• You’ll provide administrative and project support to executives and senior management, helping priorities and deliverables stay on track.
• You’ll support workplace procedures, documentation and operational requirements, including facilities-related compliance.
• You’ll prepare communications, reports and other administrative materials as needed.
• You’ll contribute to process improvements and take ownership of ad hoc administrative and operational projects.

Skills and Qualifications

• 3+ years of experience in office administration or a similar administrative role.
• Post-secondary diploma or degree in Business, or equivalent.
• Strong Microsoft Office skills and confidence learning and working with technology.
• Excellent written and verbal communication skills, with a professional and approachable style.
• Strong organizational, time-management and problem-solving skills with excellent attention to detail.
• A proactive, resourceful and confident approach, with the ability to work independently and follow priorities through to completion.
• Reliable, punctual and adaptable, with the ability to manage multiple priorities in a professional environment.