Administrative Assistant

Centro Holdings; Montreal (administrative region); On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work environment

Collaborative team

Job summary

Centro Holdings is seeking a proactive Administrative Assistant to provide personal and administrative support to company leadership in Montreal. The role requires strong organizational skills, attention to detail, and the ability to manage a dynamic workload with minimal supervision.

Responsibilities include coordinating travel, managing office operations, scheduling local events, and supporting reservations.

Qualifications

• Minimum 2 years of experience in an administrative or executive support role.
• Strong organizational skills with excellent attention to detail.
• Ability to work independently and take ownership of tasks.
• Resourceful, proactive and solution-oriented mindset.
• Valid driver's license and ability to use a vehicle for work tasks as needed.

Responsibilities

• Provide daily administrative, operational, and personal support to company leadership.
• Handle and execute ad hoc requests from company leadership with timely completion.
• Coordinate successful office operations and management of service providers (cleaning and others).
• Support reservations and business travel coordination.
• Schedule, book, and coordinate local events.

Skills

Organizational skills

Attention to detail

Independent worker

Proactive mindset

Problem solving

Job description

We are looking for a proactive, highly organized Administrative Assistant to provide personal and administrative support to company leadership. This role is ideal for someone who enjoys a dynamic workload, takes ownership, and can manage a wide range of tasks independently with minimal supervision. Strong organizational skills, attention to detail, and the ability to anticipate needs are essential for success in this role.

Key responsibilities:

• Provide daily administrative, operational, and personal support to key company leadership;
• Handle and execute various ad hoc requests and assignments from company leadership, ensuring timely and effective completion;
• Responsible for ensuring smooth office operations, including coordination of all service providers (cleaning and others);
• Support reservations and business travel coordination;
• Scheduling, booking, and coordinating local events.

Requirements:

• Minimum 2 years of experience in a similar administrative or executive support role;
• Strong organizational skills with excellent attention to detail;
• Ability to work independently and take ownership of tasks;
• Resourceful, proactive, and solution-oriented mindset;
• Valid driver's license and ability to use a vehicle for work-related tasks as needed;
• Must be based in Montreal with strong knowledge of the local area, services, and resources, and the ability to efficiently handle local tasks and arrangements.

What we offer:

• An opportunity to join a growing international company;
• Collaborative and supportive team environment;
• Hybrid: remote with several days per week in the office.

We value independent thinkers who take ownership and are ready to reach new heights. Sound like you?