Office Operations & Facilities Coordinator — Flexible Hours

Yardi Systems; Toronto; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi Systems in Toronto seeks an Office Administrator to be the hub of our office operations, coordinating meetings, events, facilities, and onboarding to support a productive workplace. You will manage conference room scheduling, vendor coordination, and cross-functional initiatives, ensuring a welcoming environment and smooth daily operations in a busy downtown office.

The role requires in-office work Monday–Friday.

Qualifications

• Bachelor's degree in Business, Communications, or HR or equivalent experience.
• 3–5 years of proven administrative experience.
• Proficient with MS Word, Outlook and data entry.
• Strong time management, communication, and organizational skills.
• Ability to work independently or as part of a team.

Responsibilities

• Serve as primary contact for day-to-day office operations and a professional workplace.
• Coordinate meetings, travel, correspondence, and office communications.
• Manage facilities, supplies, vendors, and equipment maintenance.
• Support onboarding, events, and cross‑functional administrative initiatives.
• Maintain records, handle documentation and expenses, provide clerical support.

Skills

Microsoft Word

Outlook

Data entry

Time management

Verbal communications

Written communications

Organizational skills

Independence

Team player

Education

Bachelor's degree in Business, Communications, or HR

Tools

Multi-line phone systems

Job description

Yardi Systems in Toronto seeks an Office Administrator to be the hub of our office operations, coordinating meetings, events, facilities, and onboarding to support a productive workplace. You will manage conference room scheduling, vendor coordination, and cross-functional initiatives, ensuring a welcoming environment and smooth daily operations in a busy downtown office.

The role requires in-office work Monday–Friday.