Office Administrator

Yardi Systems; Toronto; Hybrid; CAD 42,000 - 54,000; Full time

Benefits offered by this job

100% paid employee medical premiums

Profit-sharing plan

Flexible work arrangements

Job summary

Yardi Systems in Toronto seeks an Office Administrator to be the hub of our office operations, coordinating meetings, events, facilities, and onboarding to support a productive workplace. You will manage conference room scheduling, vendor coordination, and cross-functional initiatives, ensuring a welcoming environment and smooth daily operations in a busy downtown office.

The role requires in-office work Monday–Friday.

Qualifications

• Bachelor's degree in Business, Communications, or HR or equivalent experience.
• 3–5 years of proven administrative experience.
• Proficient with MS Word, Outlook and data entry.
• Strong time management, communication, and organizational skills.
• Ability to work independently or as part of a team.

Responsibilities

• Serve as primary contact for day-to-day office operations and a professional workplace.
• Coordinate meetings, travel, correspondence, and office communications.
• Manage facilities, supplies, vendors, and equipment maintenance.
• Support onboarding, events, and cross‑functional administrative initiatives.
• Maintain records, handle documentation and expenses, provide clerical support.

Skills

Microsoft Word

Outlook

Data entry

Time management

Verbal communications

Written communications

Organizational skills

Independence

Team player

Education

Bachelor's degree in Business, Communications, or HR

Tools

Multi-line phone systems

Job description

Are you the person who keeps everything running smoothlybehind the scenes while creating a welcoming and productive workplace foreveryone? As an Office Administrator at Yardi, you'll be the hub of our officeoperations, ensuring employees, visitors, and business partners have anexceptional experience every day. From coordinating meetings and events tomanaging office facilities, supplies, vendors, and new hire setup, you'll playa vital role in supporting a collaborative and high-performing work environment.

In this role, you'll oversee the day-to-day administrativeand operational needs of the office, including conference room scheduling,workplace organization, office equipment management, visitor reception, andbuilding maintenance coordination. You'll also support employee onboarding,workplace security, company events, special projects, and cross-functionaladministrative initiatives, helping to foster an engaging, efficient, andwelcoming office culture that reflects Yardi's commitment to excellence.

*The position requires working in office Monday - Friday at our downtown Toronto office *

What You'll Do:

• Serve as the primary point of contact for day-to-day officeoperations, ensuring a professional, organized, and efficient workplaceenvironment for employees and visitors.
• Coordinate administrative and operational activities,including conference room scheduling, meeting logistics, travel arrangements,correspondence, and office communications.
• Manage office facilities, supplies, and equipment bymaintaining inventory, coordinating vendor services, and overseeing buildingmaintenance and repair needs.
• Support employee and business needs by assisting withonboarding activities, special projects, company events, and cross-functionaladministrative initiatives.
• Maintain accurate records, process office-relateddocumentation and expenses, and provide general clerical support to ensuresmooth office operations.

Who You Are:

• Bachelor's degree in Business, Communications, or Human Resources or an equivalent combination of education and experience
• Three (3) to five (5) years of proven experience in anadministrative role
• Computer literacy; proficiency in Microsoft Word, Outlookand data entry
• Exceptional time management skills
• Ability to take initiative and to set prioritiesindependently
• Excellent verbal and written communications skills
• Excellent organizational skills and ability to prioritizemultiple tasks
• Attention to detail and a high level of accuracy andconfidentiality
• Ability to work independently or as a team player
• Ability to maintain a professional appearance and manner
• Ability to contend with a wide variety of people on variousissues
• Ability to work in a busy office with constant interruptions

Ideal to Have:

• Experience with office management and procedures includingworking with office vendors
• Experience with multi-line phone systems

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlesslyblending 40 years of tradition with forward-thinking innovation. We've created a team of over 10,000 employees in over 40 locations around the globe dedicated to making great real estate software products.

Discover the Yardi Difference:

Yardi is more than just a software company - we are dedicated to creating a positive impact in our communities. Annually, Yardi extends philanthropic support to organizations chosen by our employees. Our team has contributed to over 350 nonprofits globally, demonstrating our commitment to various causes and communities.

Our award-winning culture, consistently recognized by Glassdoor's prestigious "Best Place to Work", fosters support, collaboration, and growth. We prioritize your well-being with comprehensive benefits, including 100% paid employee medical premiums, company profit-sharing plan, and flexible work arrangements.

Yardi is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise if you require accommodation at any stage of the recruitment process.