Office Manager

Sphere Media; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

Sphere Media in Toronto seeks an organized Office Manager to support daily operations, facilities, and administrative processes across offices. The role collaborates with HR, IT, and external partners in a fast-paced media environment, ensuring a smooth, welcoming workplace.

The position focuses on coordinating travel, events, budgeting, and office logistics to maintain a high standard of efficiency and service.

Qualifications

• Minimum experience in office management or related roles.
• Willingness to assist with practical office tasks.
• Excellent organizational skills and multi-tasking.
• Professional, service-oriented communication.

Responsibilities

• Keep the Toronto office organized, welcoming, functional, and well maintained daily.
• Manage office supplies, equipment, furniture, and workplace needs.
• Coordinate couriers, guest reception, catering, and meeting rooms.
• Organize office storage spaces and maintain accessibility.
• Support simple office processes and administrative best practices.
• Ensure compliance with health, safety, and workplace requirements.
• Organize travel for employees including transportation and itineraries.
• Prepare expense reports and invoices.
• Coordinate with vendors, service providers, and landlords.
• Plan internal events and company gatherings.
• Liaise with HR and IT for onboarding and equipment coordination.

Skills

Office management

Administration

Strong communication

Microsoft Office

Tools

Shared digital systems

Microsoft Office Suite

Job description

About the Role

The Office Manager supports the dailyoperations of Sphere Media’s Toronto office and helps ensure that officeservices, facilities, administrative processes, and internal coordination runsmoothly.

This role requires strong organizationaland communication skills, discretion, and the ability to work effectively withcorporate, production, creative, HR, IT, finance, and external partners in a fast-paced media environment.

KeyResponsibilities

• Keep the Toronto officeorganized, welcoming, functional, and well maintained on a daily basis,including the kitchen and common spaces.
  
• Order and manage officesupplies, equipment, furniture, and other workplace needs.
  
• Manage couriers, deliveries,guest reception, catering, conference room bookings, and the day-to-day use ofmeeting spaces.
  
• Manage and maintain officestorage spaces, ensuring they remain organized, accessible, and functional.
  
• Support the implementation ofsimple, efficient office processes and administrative best practices.
  
• Help ensure the office operatesin compliance with applicable health, safety, and workplace requirements.
  
• Organize employee’s travel,including transportation, accommodations and itineraries.
  
• Prepare and process expensereports and invoices.
  
• Coordinate with vendors,service providers, and landlords as required.
  
• Plan and organize internalevents, screenings, and other company gatherings.
  
• Act as a liaison with HR and ITteams for onboarding, equipment coordination, access needs, and generalemployee support.
  

Qualificationsand Skills

• Relevant experience in officemanagement, administration, operations coordination, or a similar role.
  
• Hands-on attitude andwillingness to support practical office needs, including moving boxes, settingup spaces, and helping with day-to-day workplace tasks.
  
• Excellent organizational skillsand the ability to manage multiple priorities at once.
  
• Strong communication skills anda professional, service-oriented approach.
  
• Ability to work with discretionand good judgment in a fast-paced environment.
  
• Comfort working with vendors,invoices, expense reports, travel bookings, office supplies, and operationalfollow-up.
  
• Experience in media,television, production, creative industries, or a related environment is anasset.
  
• Proficiency with MicrosoftOffice tools and general comfort with shared digital systems.
  

What We Offer

This is an opportunity to join a dynamicmedia company and contribute directly to the smooth operation of its Torontooffices, productions, and internal teams. The role offers variety,collaboration, and the chance to support our activities in a creativeenvironment. The positioncan be structured as 35 hours per week, from 9:00 a.m. to 4:00 p.m.