Part-Time Office Manager — Toronto (Onsite)

Better Collective; Toronto; On-site; CAD 32,000 - 42,000; Part time

Job summary

Better Collective in Toronto is seeking a part-time Office Manager to maintain a welcoming, organized workplace and support a dynamic team. You will manage reception, coordinate travel, handle schedules, and ensure administrative processes run smoothly to keep the office vibrant.

You’ll join a fast-paced, service-minded environment where discretion and reliability are valued. The role requires onsite presence and a proactive, collaborative approach to daily operations.

Qualifications

• 1–2 years of proven experience in office administration or a similar role (preferably within an international environment).
• Strong organizational and multitasking skills, with the ability to manage shifting priorities effectively.
• Excellent communication skills in English (both written and verbal).
• Proficiency in Google Workspace and Microsoft Office.
• Professional, service-minded approach, with the ability to work both independently and collaboratively.
• High level of discretion, reliability, and a proactive, solution-oriented mindset.

Responsibilities

• Reception & First Impressions: Serve as the primary point of contact for the office, warmly greeting visitors and handling incoming calls and inquiries.
• Administrative Support & Coordination: Assist with daily administrative tasks, document management, and scheduling/organizing meetings ranging from small team sessions to larger meetings.
• Travel & Group Support: Coordinate travel arrangements for colleagues and partners, while providing administrative support to the Group Office Team.
• Invoice Posting: Accurately process and post invoices in close collaboration with Office Administrators and our finance team in Niš.
• Facility & Office Presentation: Ensure the office space, facility, and outside areas remain clean, organized, well-stocked, and presentable at all times.
• Ad-Hoc Tasks & Operational Support: Carry out various ad-hoc assignments throughout the day and provide hands-on assistance to the Office Supporter during busy periods.

Skills

Organization

Time management

Communication

Google Workspace

Microsoft Office

Discretion

Customer service mindset

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Better Collective in Toronto is seeking a part-time Office Manager to maintain a welcoming, organized workplace and support a dynamic team. You will manage reception, coordinate travel, handle schedules, and ensure administrative processes run smoothly to keep the office vibrant.

You’ll join a fast-paced, service-minded environment where discretion and reliability are valued. The role requires onsite presence and a proactive, collaborative approach to daily operations.