Corporate Office Coordinator

Options Consulting Solutions; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading consulting firm in Toronto is seeking a Corporate Office Coordinator to manage day-to-day facilities operations. You will ensure smooth office functioning by coordinating with vendors, overseeing cleaning services, and managing office supplies. The ideal candidate has 2+ years of facilities coordination experience, strong organizational skills, and attention to detail. This role offers a competitive annual salary of CAD 60,000 to CAD 75,000.

Qualifications

• 2+ years of experience in facilities coordination or management within an office environment.
• Experience managing cleaning services and maintaining office presentation standards.
• Strong communication skills and ability to work independently.

Responsibilities

• Manage day-to-day facilities operations to ensure the office runs smoothly.
• Conduct regular office walkthroughs to identify issues with facilities and equipment.
• Arrange and manage preventative, reactive, and unplanned maintenance through external vendors.
• Oversee cleaning services and maintain high standards of cleanliness.
• Monitor and manage office supplies, stationery, and consumables.
• Support meeting and event set-ups, including room preparation and catering coordination.

Skills

Facilities coordination

Vendor management

Organizational skills

Communication skills

Attention to detail

Job description

Do you have experience in with facilities maintenance?

Do you understand how day-to-day operations work in a corporate setting?

Are you someone who has great attention to detail and loves keeping things running smoothly?

The Company

Our Client is an international, non-governmental organization that aims to empower youth by giving them an opportunity to access education and tools to help them grow.

The Job!

As the Corporate Office Coordinator, you will manage day-to-day facilities operations to ensure the office runs smoothly. Your tasks will include the following:

• Work closely with Front Desk and internal stakeholders to support overall office operations
• Conduct regular office walkthroughs to identify issues with facilities, equipment, and shared spaces
• Arrange and manage preventative, reactive, and unplanned maintenance through external vendors
• Oversee cleaning services and maintain high standards of cleanliness, particularly in kitchens and shared areas
• Monitor and manage office supplies, stationery, and consumables, including ordering and replenishment
• Coordinate coffee equipment servicing and supplies, ensuring a consistent white-glove experience where required
• Support meeting and event set-ups, including room preparation, catering coordination, and communications
• Assist with early or after-hours meetings as needed

What you bring to the job

You are someone with strong understanding of day-to-day facilities operations and vendor management. You are able to identify facilities and equipment issues and coordinate timely resolution. You also come with:

• 2+ years of experience in facilities coordination or facilities management within an office environment
• Experience managing cleaning services and maintaining office presentation standards
• Background supporting meetings and events, including catering and logistics
• Highly organised, proactive, and detail-oriented
• Strong communication skills and ability to work independently

Qualified job seekers are asked to apply with attention to Shannan Willoughby. Reference #13727

Expected Compensation: CAD $60,000.00 - $75,000.00

Existing Position Vacancy: Yes

I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!

Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.

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