Office Coordinator: Billing & Front Desk

Staffmax Staffing & Recruiting

Edmonton

On-site

CAD 20,664,000 - 34,440,000

Full time

14 days+

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Benefits offered by this job

Training & Shadowing

Growth potential

Regular daytime schedule

Reputable employer

Job summary

Randstad Canada in Edmonton is seeking a Temporary Office Coordinator to act as the administrative anchor, splitting time between billing, order entry, records organization, and greeting guests. This role supports daily financial tasks and data entry in a friendly team setting.

Ideal candidates bring 2+ years in data entry or billing, strong Excel and Word skills, and familiarity with ERP systems like Dynamics or SAP.

Qualifications

1–2 years of post-secondary education in Office Administration, Business Administration, or a related field.
2+ years of experience in data entry, customer service, or as a financial/billing clerk.
Experience in industrial, blue‑collar, construction, or trades office environments is a strong asset.
Proficient in Microsoft Excel ( Pivot Tables and lookups) and Word; ERP systems experience required.

Responsibilities

Billing & Invoicing Support: Gather timesheets, sales records, and expense receipts to prepare, process, and send daily client invoices accurately and on time.
Order & Data Management: Input sales orders, purchase orders, work details, and billing adjustments into enterprise software (Microsoft Dynamics / MS Dynamics) and Excel spreadsheets.
Financial Recordkeeping: Assist with processing payments, managing vendor records, balancing reports, and supporting daily accounting tasks.
Front Desk & Reception Duties: Answer incoming calls, greet visitors, order office supplies, and manage general office administrative needs.