Accounting Administrator

Collage; Edmonton; On-site; CAD 33,000 - 37,000; Full time

Job summary

Collage in Edmonton, AB is seeking an Accounting Admin to join our accounting team. This full-time role involves processing invoices, expense reports, and vendor payments, with a focus on accuracy and timely financial data.

Ideal candidates are detail oriented, reliable, and capable of handling sensitive information in a respectful team culture. You'll work Monday to Friday, 8:00am-4:30pm, in a collaborative environment that values steady growth and broader responsibilities over time.

Qualifications

• Experience in accounts payable or bookkeeping.
• Proficiency with QuickBooks, Sage and Excel.
• Post-secondary business or accounting education required.
• Experience with inventory systems is a plus.

Responsibilities

• Process invoices, expense reports, and credit card transactions accurately and on time.
• Verify receipts and backup documentation for all expenses and payables.
• Reconcile accounts payable transactions and correct discrepancies.
• Assist with inventory data entry as part of the accounting team.
• Ensure alignment between purchase orders and invoice amounts.
• Support reconciliation and oversight of credit card usage and statements.
• Determine coding for expenses and ensure proper approvals.
• Collaborate with other departments to ensure timely reporting and accurate financial data.
• Correct and balance accounts payable entries.
• Address vendor inquiries & resolve issues.
• Reconcile vendor statements to ensure accuracy and resolve discrepancies.

Skills

Attention to detail

Discretion with financial data

Time management

Education

Post secondary business accounting education

Tools

QuickBooks

Sage

Excel

Job description

Accounting Full Time Edmonton, AB $24 - $27 CAD per hour

We're seeking a reliable and detail-oriented individual to join our accounting team as an Accounting Admin. The ideal candidate enjoys working with numbers, takes pride in supporting smooth financial operations, and approaches routine tasks with consistency and care. This role is part of a professional and respectful team culture, offering the opportunity to build accounting expertise and take on broader responsibilities over time. If you're organized, accurate, and ready to make a lasting impact, we'd love to hear from you. This is a full-time position with working hours Monday to Friday 8.00am-4.30 pm.

Key Responsibilities

• Process invoices, expense reports, and credit card transactions accurately and on time


• Verify proper receipts and backup documentation for all expenses and payables


• Reconcile accounts payable transactions and correct discrepancies


• Assist with inventory data entry as part of the accounting team, following established processes and guidance


• Ensure alignment between purchase orders and invoice amounts


• Support reconciliation and oversight of corporate credit card usage and statements


• Determine coding for expenses and ensure proper approvals


• Collaborate with other departments to ensure timely reporting and accurate financial data


• Correct and balance accounts payable entries


• Address vendor inquires & resolve issues


• Reconcile vendor statements to ensure accuracy and resolve discrepancies


• Other accounting duties as required

Education & Experience

• Proven experience in accounts payable or bookkeeping


• Familiarity with accounting software (e.g., QuickBooks, Sage, etc.) and Excel


• Experience with inventory systems or inventory data entry is a plus


• Post secondary business/accounting education is required

Qualifications

• Strong attention to detail and problem-solving skills


• Comfortable handling sensitive financial data with discretion


• Excellent communication and organizational skills


• Proficient computer skills, especially data-entry skills


• Well organized, with excellent time management skills


• Ability to maintain attention to detail along with a high degree of accuracy

Applicants must be either a Canadian citizen or a permanent resident of Canada