Billing Administrator

Apave North America Corp.; Edmonton; On-site; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Job summary

Apave Canada is seeking a billing administrator for our Edmonton office to manage timesheets, invoicing, and billing inquiries with precision and timely follow-up. The role emphasizes collaboration with operations and management to ensure project costs are accurate and documented.

This full-time, in-person position runs Monday to Friday from 8:00 a.m. to 5:00 p.m. in Edmonton, with a strong focus on data accuracy, Excel usage, and adherence to billing procedures.

Qualifications

• Strong analytical, organizational, and communication skills.
• Experience with Microsoft Excel (pivot tables and basic formulas) is required.
• Experience with ERP software is an asset.
• A Business Administration diploma or certificate would be an asset.

Responsibilities

• Reconcile field reports and maintain accurate records in ERP systems and client files.
• Review payroll and billing data, identifying and resolving discrepancies.
• Prepare and submit accurate invoices through client billing platforms.
• Meet weekly and monthly payroll and billing deadlines.
• Collaborate with operations, field staff, and management to resolve issues quickly.
• Use Excel to organize data and summarize project spending.

Skills

Analytical skills

Organizational skills

Communication skills

Excel (pivot tables & formulas)

ERP software experience

Education

Business Administration diploma or equivalent

Tools

SAGE

SAP

Open Invoice

Track

FieldGlass

Maximo

Job description

Billing Administrator

Apave Canada is seeking a detail-oriented and organized Billing Administrator to join our Edmonton office. This role is responsible for processing timesheets, preparing and issuing client invoices, responding to billing inquiries, following up on outstanding items, and maintaining company records. The ideal candidate will have strong administrative experience, excellent communication skills, exceptional attention to detail, and the ability to work effectively both independently and as part of a team. This is a full-time, in-person position, Monday to Friday, from 8:00 a.m. to 5:00 p.m. in our Edmonton office.

Who we are:

Apave Canada has been serving the oil and gas, petroleum and petrochemical, chemical, power generation, pipeline and potash industries since 1953. Our Canadian operations currently provide services from Edmonton, Regina, Calgary, Cold Lake, Saskatoon, Fort McMurray, Grande Prairie, Lloydminster, Nisku, Red Deer. Our USA operations provide services from 23 office locations, our United Kingdom operations provide services from 7 office locations, and our Australian operations provide services from 5 locations. Our growth is primarily due to our combination of experienced management and strong technical skills, combined with a high commitment to customer service.

Who you are:

• Positive attitude and strong work ethic.


• Detail-oriented with strong problem-solving skills.


• Comfortable working with data and investigating discrepancies.


• Able to build positive relationships with clients and team members.


• Self-motivated, organized, and able to meet deadlines.


• Committed quality and accuracy.

Job Duties:

• Reconcile field reports and maintain accurate records in both our ERP system and our clients.


• Review payroll and billing data, identifying and resolving discrepancies.


• Support weekly payroll processing and ensure accuracy following union and provincial labor regulations.


• Understand client-specific costing and billing requirements and follow standardize billing procedures.


• Prepare and submit accurate invoices through client billing platforms.


• Meet weekly and month-end payroll and billing deadlines.


• Use Excel to organize data, summarize project spending, investigate discrepancies, and support payroll and billing processes.


• Collaborate with operations, field staff, and management to resolve issues quickly.

Requirements and Experience:

• Strong analytical, organizational, and communication skills.


• Experience in Microsoft Excel including pivot tables and basic formulas (e.g.


• subtotal, xlookup, count, concat, if statements, etc.) is required.


• Experience with other ERP Software is an asset (SAGE, SAP, Open Invoice, Track, FieldGlass, Maximo, etc.).


• A certificate or diploma in Business Administration would be considered an asset.

Compensation will be commensurate with experience and qualifications. Great Health benefits package will be provided after a 3-month probationary period.

Legal entitlement to work in Canada is mandatory.

Apave Canada is committed to being an equal opportunity employer and respects our commitment as a member of the Canadian Council for Aboriginal Business (CCIB). We expect our employees to behave ethically and professionally.