Reception/Administrative Assistant

Aplin; Calgary; On-site; CAD 34,000 - 46,000; Full time

Job summary

Aplin is seeking a friendly, organized Receptionist/Administrative Assistant to join a growing organization in Calgary or Edmonton. The role involves greeting clients, managing phones and emails, scheduling, and supporting day-to-day office operations.

The ideal candidate will have receptionist or administrative experience, excellent communication, and strong organizational skills. Proficiency with Microsoft Office and a customer-service mindset are essential.

Qualifications

• Previous receptionist or administrative experience is an asset
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Professional, friendly, and customer-service-oriented approach
• Strong attention to detail and accuracy
• Ability to multitask and prioritize in a busy environment
• Comfortable using Microsoft Office, email, and general office software
• Ability to work independently while also contributing to a team

Responsibilities

• Greet clients, visitors, and staff in a professional and welcoming manner
• Answer and direct incoming phone calls and emails
• Schedule appointments and maintain calendars
• Respond to general inquiries and provide information as needed
• Perform data entry, filing, scanning, photocopying, and document preparation
• Prepare correspondence, reports, invoices, and other administrative documents
• Maintain accurate and organized records
• Receive and distribute mail, deliveries, and office correspondence
• Assist with ordering and maintaining office supplies
• Support management and other team members with administrative tasks

Skills

Reception experience

Excellent communication

Organizational skills

Time management

Customer service

Attention to detail

Multitasking

Independent worker

Team player

Tools

Microsoft Office Suite

Job description

Reception/Administrative Assistant (BH-286022)

Location Calgary, Canada Sector Admin & Secretarial Salary Commensurate with experience

We are looking for a friendly, organized, and dependable Receptionist / Administrative Assistant to join a growing organization in either Edmonton or Calgary.
This position is ideal for someone who enjoys working with people, staying organized, and supporting the day-to-day operations of a busy office.
Key Responsibilities

• Greet clients, visitors, and staff in a professional and welcoming manner
• Answer and direct incoming phone calls and emails
• Schedule appointments and maintain calendars
• Respond to general inquiries and provide information as needed
• Perform data entry, filing, scanning, photocopying, and document preparation
• Prepare correspondence, reports, invoices, and other administrative documents
• Maintain accurate and organized records
• Receive and distribute mail, deliveries, and office correspondence
• Assist with ordering and maintaining office supplies
• Support management and other team members with administrative tasks

Qualifications & Skills

• Previous receptionist or administrative experience is an asset
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Professional, friendly, and customer-service-oriented approach
• Strong attention to detail and accuracy
• Ability to multitask and prioritize in a busy environment
• Comfortable using Microsoft Office, email, and general office software
• Ability to work independently while also contributing to a team

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.