Office Coordinator

Randstad Canada; Edmonton; On-site; CAD 29,000 - 40,000; Part time

Benefits offered by this job

Job summary

Randstad Canada in Edmonton is seeking a reliable Temporary Office Coordinator to help keep the office organized and running smoothly. You will split your time between daily billing support, entering customer sales orders, organizing records, and greeting guests.

The role requires 2+ years in data entry or billing, proficiency with Excel and Word, and ERP experience (Microsoft Dynamics/Business Central, SAP or QuickBooks).

Qualifications

• Education: Completion of 1–2 years of post-secondary education in Office Administration, Business Administration, or a related field.
• Experience: 2+ years of experience in data entry, customer service, or as a financial/billing clerk.
• ERP/Software: Experience with ERP systems (e.g., Microsoft Dynamics, Business Central, SAP, or QuickBooks).
• Technical proficiency: Microsoft Excel (Pivot Tables and lookups) and Word.
• Traits: High attention to detail, strong verbal and written communication, organized, dependable, and proactive.

Responsibilities

• Billing & invoicing support: gather timesheets, sales records, and expenses to prepare and send client invoices.
• Input sales orders, purchase orders, work details, and billing adjustments into enterprise software and Excel spreadsheets.
• Assist with processing payments, vendor records, balancing reports, and daily accounting tasks.
• Front desk & reception duties: answer calls, greet visitors, order office supplies, and manage general office needs.

Skills

Attention to detail

Data entry

Customer service

Communication

Organization

Education

Post-secondary ed. in Office/Business Admin

Tools

Excel

Word

Microsoft Dynamics

Business Central

SAP

QuickBooks

Job description

Are you a detail-oriented, multi-tasking administrative professional who loves keeping an office organized and running smoothly? We are looking for a dependable Temporary Office Coordinator in Edmonton. In this role, you will serve as the administrative anchor of the office. You will split your time between supporting daily financial billing, entering customer sales orders, organizing records, and greeting incoming guests. If you enjoy data entry, working with business systems, and being the go-to resource in a friendly team setting, this role is a great fit for you!

Advantages

• Competitive Compensation: Earn $25.00 per hour.
• Consistent Work Schedule: Enjoy a regular daytime schedule, Monday through Friday, 7:30 AM to 4:00 PM.
• Reputable Employer: Gain experience with an established industry leader in engineering and infrastructure protection.
• Welcoming Team Atmosphere: Join a supportive 6-person finance/accounting unit inside a dynamic 85-person Edmonton branch.
• Training & Shadowing: Receive step-by-step guidance, clear work instructions, and hands-on shadowing to set you up for success.
• Opportunity for Growth: Initial 3-month assignment with strong potential for long-term continuation.

Responsibilities

• Billing & Invoicing Support: Gather time sheets, sales records, and expense receipts to prepare, process, and send daily client invoices accurately and on time
• Order & Data Management: Input sales orders, purchase orders, work details, and billing adjustments into enterprise software (Microsoft Business Central / MS Dynamics) and Excel spreadsheets
• Financial Recordkeeping: Assist with processing payments, managing vendor records, balancing reports, and supporting daily accounting tasks
• Front Desk & Reception Duties: Answer incoming calls, greet visitors, order office supplies, and manage general office administrative needs

Qualifications

• Education: Completion of 1–2 years of post-secondary education in Office Administration, Business Administration, or a related field.
• Experience: 2+ years of experience in data entry, customer service, or as a financial/billing clerk.
• Experience in industrial, blue-collar, construction, or trades office environments is considered a strong asset.
• Technical Proficiency: Skilled in Microsoft Excel (intermediate functions such as Pivot Tables and data lookups) and Word. Prior experience navigating ERP systems (e.g., Microsoft Dynamics, Business Central, SAP, or QuickBooks) is required
• Key Traits: High attention to detail, strong verbal and written communication skills, organized, dependable, and a proactive, approachable personality

Summary

If you believe you are a fit for this role, please apply directly to this job ad. Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada and to equity, diversity and inclusion within the workplace. For accommodation needs during the interview process, please identify them by emailing [e-mail].