Office Assistant, MHSU

Vancouver Island Health Authority; Victoria; Vor Ort; CAD 36.000 - 39.000; Vollzeit

Zusammenfassung

Vancouver Island Health Authority in Victoria, BC is seeking an Office Assistant to provide clerical support to clinical staff, type and format documents, and maintain patient records related to admissions, discharges and transfers.

You will serve as receptionist, greet clients, answer inquiries and book appointments, working as part of a client-focused team while upholding confidentiality.

Qualifikationen

• Grade 12 graduation with additional courses in Microsoft Office and one year of clerical experience.
• Experience preferred working with adults and youth with mental health and substance use issues.

Aufgaben

• Types and formats a variety of documents and maintains client records relating to admission, discharge and transfers.
• Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.
• Supports clinical staff with clerical tasks and maintains organized records.

Kenntnisse

Typing 55 wpm

Microsoft Office

Communication skills

Multi-tasking

Teamwork

Discretion/confidentiality

Ausbildung

Grade 12 graduation with MS Office courses

Tools

Photocopier

Facsimile (FAX)

Jobbeschreibung

Eric Martin Pavilion (EMP) - Victoria, BC V8R 4Z3 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

0830-1630

Days Off

Vacancy Type

Temp FT

Salary Range (Hourly Rate)

$26.42 - $28.25

Paid FTE

1.0

Worked BI-WEEKLY HOURS

75

Planned Start Date

Oct. 19 2026

Approximate End Date (For Temporary Assignments ONLY)

Jun. 4 2027

Pending Return of Incumbent

Yes

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Coordinator, Administrative Services; Manager or designate the Office Assistant provides clerical support services to the clinical staff and service. Types and formats a variety of documents and maintains client records relating to admission, discharge and transfers. Provides site-specific receptionist services including answering general inquiries, greeting clients and booking appointments.

QUALIFICATIONS:

Education, Training And Experience

Grade 12 graduation, plus additional courses in Microsoft Office, plus one year of recent related clerical experience, or an equivalent combination of education, training and experience.

Experience preferred working with adults and youth with mental health and substance use issues.

Skills And Abilities

• Ability to type 55 words per minute.
• Ability to utilize Microsoft Office Application (e.g. Word, Outlook, Excel and Access)
• Ability to operate related office equipment, e.g., photocopier, facsimile
• Ability to communicate orally and in writing.
• Ability to deal with multiple tasks and priorities.
• Ability to work as a member of a client-focused team.
• Ability to deal with the public in a tactful, courteous manner.
• Ability to act with discretion and maintain confidentiality.