Office Coordinator

Vancouver Island Health Authority; Duncan; On-site; CAD 42,000 - 45,000; Part time

Job summary

Vancouver Island Health Authority is seeking an Office Coordinator for Home & Community Care and related clinics in the Duncan, BC area. You will supervise interdisciplinary clerks, manage scheduling, and support daily operations across multiple sites.

The role requires an Office Admin Certificate, Medical Terminology, and at least three years of related experience with supervisory responsibilities. Strong organizational and communication skills are essential.

Qualifications

• Office administration certificate required.
• Medical terminology knowledge.
• Min three years related experience, including two in a supervisory role.

Responsibilities

• Supervise and schedule interdisciplinary team clerks and other designated staff.
• Monitor expenditures and designated budgets.
• Utilize proficient computer skills and various applications.
• Assist with development and evaluation of policies and procedures to ensure smooth daily operation.

Skills

Communicate effectively

Deal with others effectively

Supervise

Keyboard at 50 wpm

Operate related equipment

Organize work

Physically carry out duties

Education

Office Administration Certificate

Medical Terminology

Three years related experience including two years supervisory

Job description

Duncan Norcross & Drinkwater Road (DNDR) - Duncan, BC V9L 6C5 CA (Primary)

Work Area (FBA Only)

Multi-Site

No

Travel Requirement

Shift Start Time/End Time

0800-1600

Days Off

Thursday, Friday, Saturday, Sunday

Vacancy Type

Temp PT

Salary Range (Hourly Rate)

$30.55 - $32.39

Paid FTE

0.63

Worked BI-WEEKLY HOURS

45.00

Planned Start Date

Oct. 1 2026

Approximate End Date (For Temporary Assignments ONLY)

Mar. 31 2027

Pending Return of Incumbent

Yes

CRC required? (employee will be working with or have access to children or vulnerable adults and requires a Criminal Record Check)

Yes

Job Description

In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager or designate, the Office Coordinator, Home & Community Care (HCC)/Child, Youth & Family Mental Health & Substance Use (CYFMHSU), Campbell River Primary Care Access Clinic (CR PCAC), or Peninsula Primary Care Clinics performs a variety of administrative and clerical functions including supervising and scheduling of interdisciplinary team clerks and other designated staff; monitors expenditures and designated budgets; utilizes proficient computer skills and a variety of computer applications; and assists with the development and evaluation of policies and procedures to ensure the smooth daily operation of designated sites.

QUALIFICATIONS:

Education, Training And Experience

Office Administration Certificate; Medical Terminology; and three (3) years recent, related experience, including two (2) years in a supervisory capacity, or an equivalent combination of education, training and experience.

Skills And Abilities

• Communicate effectively, both verbally and in writing.
• Deal with others effectively.
• Supervise.
• Keyboard at 50 wpm.
• Operate related equipment, such as a computer.
• Organize work for self and others.
• Physically carry out the duties of the position.