Office administrator

Kibbi; Hanna; On-site; CAD 38,000 - 54,000; Full time

Benefits offered by this job

On-the-job training

Mentorship program

Welcoming environment for youth

Job summary

Kibbi in Hanna, Alberta is seeking an organized Office Administrator to manage daily administrative tasks and support office services. The role involves data entry, payroll oversight, and budget monitoring to ensure efficient operations.

The ideal candidate has a secondary school graduation certificate and 1–2 years of experience, strong written and verbal communication, and the ability to multitask in a fast-paced environment. Evening and flexible hours are available as needed.

Qualifications

• Secondary education completed; high school graduation certificate obtained.
• Experience: 1 year to less than 2 years in an office setting.
• Familiarity with data entry and clerical tasks.

Responsibilities

• Carry out the establishment's administrative activities.
• Coordinate and plan office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance and security.
• Assemble data and prepare periodic and special reports, manuals, and correspondence.
• Perform data entry tasks.
• Oversee and coordinate office administrative procedures.
• Resolve conflict situations.
• Monitor and evaluate operations.
• Oversee payroll administration.
• Plan and control budget and expenditures.

Skills

Interpersonal skills

Oral communication

Written communication

Attention to detail

Time management

Multitasking

Team player

Reliability

Education

Secondary school graduation certificate

Job description

• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

TASKS

• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Monitor and evaluate
• Oversee payroll administration
• Plan and control budget and expenditures

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player

EMPLOYMENT TERMS OPTIONS

• Evening

EMPLOYMENT TERMS OPTIONS

• Shift
• Flexible hours
• Morning
• Day
• Weekend
• Overtime available

SUPPORT FOR YOUTHS

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth
• Provides awareness training to employees to create a welcoming work environment for youth

SUPPORT FOR INDIGENOUS PEOPLE

• Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Work Term: Permanent
• Work Language: English
• Hours: 36 to 40 hours per week