Office administrator

Canada Job Bank; City of Spruce Grove; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Group insurance benefits

Job summary

Spa Tech in Spruce Grove, AB is seeking an Office Administrator who is self-motivated with strong interpersonal skills. The role is permanent, full-time with Day, Evening, Weekend and Morning shifts. The successful candidate will begin work as soon as possible.

The duties include handling administrative tasks, coordinating office procedures, budgeting support, filing, correspondence, and customer service while ensuring policies are followed and deadlines met. Group insurance benefits apply.

Qualifications

• Secondary school graduation required.
• 2–3 years of related experience.
• Excellent oral and written communication.
• Strong time management and multitasking abilities.
• Ability to work independently and in a team.

Responsibilities

• Carry out regular administrative activities.
• Supervise and coordinate office procedures.
• Review, evaluate and implement new procedures.
• Set work priorities and ensure deadlines are met.
• Coordinate and plan office services and equipment.
• Prepare operating budgets and maintain inventory.
• Submit reports and prepare presentations.
• Handle records requests and protect confidential information.

Skills

Interpersonal skills

Time management

Organizational skills

Independent work

Communication skills

Education

Secondary school graduation

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Publisher

Windows

Job description

Spa Tech based in Spruce Grove, AB is inviting applications from suitable candidates for the position of Office administrator who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Weekend and Morning.

Employer Name: Spa Tech
Position: Office administrator
No. of vacancies: 1
Salary: $29.00 hourly for 40 hours per week
Employment type: Permanent employment, Full time
Location: Spruce Grove, AB

• The candidate shall be accountable for carrying out the administrative activities of the establishment.
• The candidate will be in charge of supervising and coordinating office administrative procedures.
• The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of establishing work priorities, as well as ensuring that procedures are followed and deadlines are met.
• The candidate will be responsible for coordinating and planning office services such as accommodation, relocation, equipment, supplies, forms, asset disposal, parking, maintenance, and security.
• The candidate will be responsible for assisting in the preparation of the operating budget as well as maintaining inventory and budgetary controls.
• The candidate will be in charge of compiling data and preparing periodic and special reports, manuals, and correspondence.
• The candidate will be in charge of enforcing policies and procedures pertaining to the release of records in the course of processing requests under government access to information and privacy legislation.
• The candidate must delegate work to office support staff.
• The candidate should keep the databases in check and update them regularly.
• The candidate should be able to handle phone calls and all related correspondence.
• The candidate will be responsible for ensuring adherence to relevant company procedures and policies.
• The candidate should be able to provide assistance with different budgeting and bookkeeping activities.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be required to provide administrative support to ensure efficient operation of office.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be in charge of submitting reports on time and preparing presentations or proposals as needed.
• The candidate will be responsible for the setup and maintenance of manual and computerised data filing systems.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to provide quality customer services and maintain high standard of professionalism.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 2 to 3 years of experience in a related industry.
• The candidate should havestrong presentation skills.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should have a professional appearance and a pleasant demeanour.
• The candidate should be energetic with a positive attitude.
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate should tackle administrative responsibilities with care.
• The candidate should have excellent customer service skills.
• The ideal candidate will be creative and have strong problem-solving abilities.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should be bondable and easily communicate.
• The candidate must be capable of supervising 3 to 4 and 5 to 10 people.

Business Equipment and Computer Applications

• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook.
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.
• The selected candidate will receive Group insurance benefits under Long term Benefits.