Office Administrator

Techmation Electric & Controls Ltd; Whitecourt; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Extended health

Dental

Vision

Life insurance

Disability insurance

Employee assistance programs

Pension plan

Training and certification assistance

Career advancement opportunities

Mentorship

Job summary

Techmation Electric & Controls Ltd. seeks an Office Administrator for our Whitecourt branch. The role supports day-to-day office operations, manages invoicing, and coordinates administrative tasks to keep workflows efficient and compliant.

Candidates should have a minimum of 2 years of administrative experience, strong Office 365 skills (Excel, Word, PowerPoint, OneDrive, Teams, Outlook, Forms), and be detail-oriented with excellent data entry abilities. Knowledge of Bluebeam and Adobe is a plus.

Qualifications

• Minimum of 2 years experience in office administration
• Excellent computer skills with Office 365 apps (Excel, Word, PowerPoint)
• Knowledge of Bluebeam and Adobe
• Proficient in data entry
• Ability to maintain a high level of accuracy
• Ability to prioritize tasks and take initiative
• Exceptional organizational skills and attention to detail
• Effective verbal and listening communication

Responsibilities

• Coordinating office activities and operations to secure efficiency and compliance to company policies
• Supervising administrative staff and dividing responsibilities to ensure performance
• Provide ongoing discussion with district managers to better improve office efficiency and KPIs
• Accounts Payable
• Accounts Receivable
• Process invoices
• Prepare weekly and monthly reports
• Manage client prequalification sites
• Prepare Client pre-qualifications, RFIs, EOIs and RFPs
• Responsible for understanding purchasing procedures and requirements in order to support and assist as needed
• Filing
• Data entry
• Schedule employee orientations and safety training
• Inventory tracking and reporting
• Coordinate business development events, such as Christmas parties, golf tournaments, customer appreciation, etc

Skills

Office administration

Data entry

Attention to detail

Organizational skills

Communication

Prioritization

Tools

Office 365

OneDrive

Teams

Outlook

Forms

Bluebeam

Adobe

Job description

Techmation Electric & Controls is currently seeking a Office Administrator for ourWhitecourtbranch. Previous administrative experience working within an industrial construction organization would be considered an asset. Candidates must have a minimum of 2 years work experience in an administrative role.

Job Responsibilities:

• coordinating office activities and operations to secure efficiency and compliance to company policies
• supervising administrative staff and dividing responsibilities to ensure performance
• provide ongoing discussion with district managers to better improve office efficiency and KPI’s
• Accounts Payable
• Accounts Receivable
• Process invoices
• Prepare weekly and monthly reports
• Manage client prequalification sites
• Prepare Client pre-qualifications, RFI’s, EOI’s and RFP’s
• Responsible for understanding purchasing procedures and requirements in order to support and assist as needed
• Filing
• Data entry
• Schedule employee orientations and safety training
• Assist management as requiredInventory tracking and reporting
• Coordinate business development events, such as Christmas parties, golf tournaments, customer appreciation, etc

Candidates must have:

• Minimum of 2 year experience in office administration role
• Excellent computer skills, specifically with Office 365 (Excel, Word, PowerPoint), OneDrive, Teams, Outlook, Forms
• Knowledge of Bluebeam and Adobe
• Proficient in data entry
• Ability to maintain a high level of accuracy is a must
• Ability to prioritize tasks and take initiative
• Exceptional organizational skills and attention to detail
• Effective verbal and listening communication skills with a willingness to learn

We Offer:

• Competitive wages
• Comprehensive extended health, dental, vision, life insurance coverage, disability insurance, employee assistance programs
• Company funded pension plan (PPR)
• Techmation is committed to investing in its people through employer-supported training and certification assistance for eligible employees
• Long-term employment with one of Canada's Best Managed Companies (Platinum Club Member)
• Quality mentorship and clear career advancement opportunities

Techmation Electric & Controlsis one ofCanada's Best Managed Companies (Platinum Club Member)that provides a complete range of electrical and instrumentation services throughout Western Canada for the Oil & Gas industry. Our culture is built on a foundation of positive attitudes, genuinely invested people, innovative programs, and quality mentorship. At Techmation, we are committed toQuality, Safety & Service!