Administrative assistant

Canada Job Bank; Southwestern Ontario; On-site; CAD 30,000 - 42,000; Full time

Job summary

Veersa Limited in Waterloo, ON is seeking an Administrative Assistant who is self-motivated with good interpersonal skills. The successful candidate will start as soon as possible.

The position is permanent and full-time with a schedule including evenings, weekends, shifts, on-call and mornings. The role requires organizing events, implementing office procedures, scheduling appointments, and handling inquiries, mail, and filing systems.

Qualifications

• Fluent in English with excellent spoken and written communication.
• High school diploma or equivalent.
• Ability to multitask in a fast-paced environment.
• Reliable, detail-oriented and organized.
• Strong interpersonal skills and client focus.
• Experience is an asset.

Responsibilities

• Organize and coordinate seminars, conferences, and events.
• Schedule and confirm appointments.
• Answer phones and relay messages.
• Handle correspondence and maintain filing systems.
• Plan travel and itineraries.
• Open and distribute mail and manage information flow.
• Assist with daily operations and office procedures.

Skills

Multitasking

Communication

Team player

Reliability

Attention to detail

Client focus

Education

High school diploma

Tools

MS Excel

MS Office

PowerPoint

Word

Windows

Job description

Veersa Limited based in Waterloo, ON is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Evening, Weekend, Shift, On Call and Morning.

Employer Name: Veersa Limited
Position: Administrative assistant
No. of vacancies: 1
Salary: $26.25 hourly / 35 to 40 hours per week
Employment type: Permanent employment, Full time
Location: Waterloo, ON

• The candidate will be responsible for organizing and coordinating seminars, conferences, and other events.
• The candidate must determine and implement office procedures and routines.
• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate must compile data, statistics, and other information.
• The candidate must order office supplies and keep inventory.
• The candidate will be expected to plan travel, related itineraries, and make reservations.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating information flow.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate must have a certificate of secondary (high) school graduation or equivalent experience.
• Candidate having experience is an asset.
• The candidate must be able to multitask.
• The candidate should be accurate.
• The candidate should be client focused.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organised and flexible in nature.
• The candidate should be reliable.
• The candidate should be a good team player.
• The candidate should have good judgemental skills.

Work setting

• The candidate must be willing to relocate to the specified location.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word and Microsoft Windows.

Technical terminology

• The candidate must be familiar with business terminology.

Area of specialization

• The candidate must be knowledgeable about correspondence, reports and records, statistics, invoices and charts, tables, graphs and diagrams.

Additional information

Transportation/travel information

• The candidate has access to public transportation.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate must finished the work with in the given time line.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.