Office administrator

Affinity Architecture Inc.; Canada; On-site; CAD 42,000 - 66,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Mileage paid

RRSP

Maternity and parental benefits

Deferred Profit Sharing Plan (DPSP)

Wellness program

Job summary

Affinity Architecture Inc. in Canada seeks an experienced Administrative Assistant to support daily office operations. You will implement new administrative procedures, review and evaluate existing processes, and organize work priorities to meet deadlines.

The role requires 3–5 years of relevant experience, a Bachelor's degree or equivalent, and strong proficiency with MS Office, ERP and related software. You will coordinate services, prepare reports, and ensure accurate data entry, reporting to

Qualifications

• 3 years to less than 5 years experience in administrative roles.
• Bachelor's degree or equivalent experience required.
• On-site work; no remote option required.
• English language proficiency required.

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures

Skills

Attention to detail

Excellent oral communication

Excellent written communication

Time management

Organized

Reliability

Ability to multitask

Integrity

Team player

Education

Bachelor's degree or equivalent experience

Tools

Adobe Photoshop

ERP software

Spreadsheet

Accounting software

MS Excel

MS Office

MS Outlook

MS PowerPoint

MS Windows

Google Drive

LinkedIn

WordPress

Job description

OVERVIEW

LANGUAGES

• English

EDUCATION

• Bachelor's degree
• or equivalent experience
• Administrative assistant and secretarial science, general

EXPERIENCE

• 3 years to less than 5 years

ON SITE

Work must be completed at the physical location. There is no option to work remotely.

RESPONSIBILITIES

TASKS

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures

EXPERIENCE AND SPECIALIZATION

COMPUTER AND TECHNOLOGY KNOWLEDGE

• Adobe Photoshop
• Enterprise resource planning (ERP) software
• Spreadsheet
• Accounting software
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive
• LinkedIn
• WordPress

ADDITIONAL INFORMATION

SECURITY AND SAFETY

• Basic security clearance

TRANSPORTATION/TRAVEL INFORMATION

• Own transportation
• Own vehicle
• Valid driver's licence

WORK CONDITIONS AND PHYSICAL CAPABILITIES

• Ability to work independently
• Work under pressure
• Attention to detail

PERSONAL SUITABILITY

• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Integrity
• Team player

BENEFITS

HEALTH BENEFITS

• Dental plan
• Health care plan

FINANCIAL BENEFITS

• Mileage paid
• Registered Retirement Savings Plan (RRSP)

LONG TERM BENEFITS

• Maternity and parental benefits

OTHER BENEFITS

• Deferred Profit Sharing Plan (DPSP)
• Wellness program