office administrative assistant

Unity Pacific Immigration and Visa Services Inc.; Sooke; On-site; CAD 36,000 - 42,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Free parking available

Learning/training paid by employer

Parking available

Job summary

Unity Pacific Immigration and Visa Services Inc. in Sooke, BC, is hiring an Office Administrative Assistant for on-site work. The role involves coordinating seminars, planning daily operations, and supporting HR processes while handling mail, scheduling, and communications.

English proficiency and a secondary graduation certificate are required, with health and other benefits provided. The position offers permanent, full-time employment starting as early as 2027-01-04, at $25.00 per hour, 30

Qualifications

• Secondary school graduation certificate or equivalent experience.
• Experience in administration is an asset.
• English language proficiency.

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain filing systems
• Type and proofread correspondence and documents
• Conduct research
• Perform data entry
• Provide customer service
• Communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Skills

English

Administrative experience

Education

Secondary graduation certificate

Job description

Job details

Posted onAugust 20, 2026 by Employer details Unity Pacific Immigration and Visa Services Inc.

Title: office administrative assistant

• Location Sooke , BC V9Z 0G4
• Work location On site
• Salary $ 25.00 HOUR hourly / 30 hours per week
• Terms of employment Permanent employment Full time
• To be determined
• Starts as early as2027-01-04
• Benefits:Health benefits, Other benefits
• vacancies 1 vacancy
• Source Job Bank #3651976

• Sooke, BC

Education

Secondary (high) school graduation certificate or equivalent experience.

Experience

Experience an asset.

Languages

English

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Arrange and co-ordinate seminars, conferences, etc.
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee development of communication strategies
• Compile data, statistics and other information
• Oversee the preparation of reports
• Advise senior management
• Oversee payroll administration
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Work with the marketing department to understand and communicate marketing messages to the field
• Maintain and manage digital database
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Benefits

Health benefits

• Dental plan
• Health care plan

Other benefits

• Free parking available
• Learning/training paid by employer
• Parking available

Who can apply for this job?

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until 2026-09-10

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.