Office administrative assistant

Canada Job Bank; Mississauga; On-site; CAD 24,000 - 25,000; Part time

Job summary

TOP PLUS EMPLOYMENT INC. in Mississauga, ON invites applications for an Office Administrative Assistant. One vacancy, casual/part-time leading to full-time, day shift 09:30 a.m. to 3:00 p.m., location Mississauga. Duties include phones, appointments, reports, filing, and data entry.

The role requires English fluency, an appropriate certificate or diploma, and 7 months to <1 year of related experience. Multitasking, organization, and reliability are essential in a busy warehouse-style setting.

Qualifications

• The candidate should have a certificate or diploma or equivalent experience.
• Excellent English communication and organizational skills are required.
• Experience with administrative tasks is preferred.

Responsibilities

• Schedule and confirm appointments.
• Answer the phone and relay messages.
• Respond to electronic inquiries.
• Oversee preparation of reports.
• Respond to employee inquiries and complaints.
• Order office supplies and maintain inventory.
• Greet and direct visitors to the appropriate contacts.
• Set up and maintain filing systems, both manual and computerized.
• Type and proofread correspondence, forms, and documents.
• Perform data entry tasks.

Skills

Multitasking

Communication skills

Organizational skills

Teamwork

Time management

Attention to detail

Reliability

Fast learner

Education

Certificate or diploma in other trades or equivalent experience

Tools

MS Excel

MS Outlook

MS Word

MS Office

Electronic mail

Job description

TOP PLUS EMPLOYMENT INC., based in Mississauga, ON L4W 2K2, is inviting applications from suitable self-motivated candidates with good interpersonal skills for the position of Office Administrative Assistant. The candidate who gets selected will be required to start work as soon as possible. The vacancies refer to casual or part-time employment, leading to full-time jobs. The candidate must work on the day shift from 09:30 a.m. to 15:00.

Employer Name: TOP PLUS EMPLOYMENT INC
Position: Office administrative assistant
No. of vacancies: 1
Salary: $17.50 to $18.00 hourly (To be negotiated) / 25 to 30 hours per week
Employment type: Casual employment, Part-time leading to full-time
Location: Mississauga, ON L4W 2K2

• The candidate must schedule and confirm appointments.
• The candidate must answer the phone and relay phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be responsible for overseeing the preparation of reports.
• The candidate must respond to employee inquiries and complaints.
• The candidate must order office supplies and keep inventory.
• The candidate must greet and direct people to appropriate contacts or service areas.
• The candidate will be responsible for setting up and maintaining manual and computerized information filing systems.
• The candidate must type and proofread correspondence, forms, and other documents.

The candidate must perform data entry tasks.

Job Requirements

• The candidate should be fluent in the English language.
• The candidate must have a certificate or diploma in other trades or equivalent experience.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to multitask.
• The candidate must have excellent oral and written communication skills.
• The candidate should be organized and flexible.
• The candidate should be a good team player.
• The candidate should be accurate.
• The candidate should be client-focused.
• The candidate should be reliable.
• The candidate must have excellent time management skills.
• The candidate must be adaptable.
• The candidate must be accountable.
• The candidate should be dependable.
• The candidate must be a quick learner.

Work setting

• The candidate should work in a warehouse, which can be noisy and busy. Hundreds of warehouse operatives, pickers, and packers work alongside many forklift truck drivers who move pallets between shelves.

Computer and technology knowledge

• The candidate must be knowledgeable about MS Excel,MS Outlook,MS Word,MS Office and Electronic mail.

Transportation/travel information

• The candidate must have their vehicle.
• The candidate has access to public transportation.

Work conditions and physical capabilities

• The candidate must have the ability to work independently.
• The candidate should be willing to work under pressure.
• The candidate must finish the work within the given timeline.
• The candidate should have an eye for detail.
• The candidate should be required to perform repetitive tasks frequently.
• The candidate must be able to work with minimal supervision.
• The candidate should receive other benefits, such as any accrued compensation or advantage of the executive other than accrued compensation payable on or after termination of employment under a plan, policy, or company program.