Administrative assistant

Canada Job Bank; Ajax; On-site; CAD 28,000 - 40,000; Full time

Job summary

Next Step Trading Inc based in Ajax, ON is seeking an Administrative Assistant who is self-motivated with strong interpersonal skills. The role requires starting as soon as possible in a permanent, full-time capacity with various shift options including day, evening, weekend, on call, flexible hours and morning.

The successful candidate will handle front-d desk duties, minutes, data compilation, inventory, filing, training, and routine office operations, with a focus on accuracy and customer

Qualifications

• Fluent in English.
• Minimum qualification: Secondary (high) school graduation certificate.
• 7 months to less than 1 year of related experience.
• Ability to multitask.
• Client-focused attitude.
• Org anised and flexible in nature.
• Good team player.

Responsibilities

• Train other employees.
• Record and prepare minutes of meetings, seminars, and conferences.
• Answer phones and forward calls/messages.
• Respond to electronic inquiries.
• Compile data, statistics, and other information.
• Order office supplies and maintain inventory.
• Greet visitors and direct to contacts or service areas.
• Set up and maintain filing systems (manual and computerised).
• Train, direct, and motivate employees.
• Respond to employee inquiries and complaints.
• Develop and implement policies and procedures.
• Plan, organise, direct, control, and evaluate daily operations.

Skills

Multitasking

Client-focused

Organised

Team player

Attention to detail

English fluency

Education

Secondary school diploma

Tools

MS Office

MS Word

Job description

Next Step Trading Inc based in 28 Barnfield Crescent, Ajax, ON L1Z 1R3 is inviting applications from suitable candidates for the position of Administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening, Weekend, On Call, Flexible Hours and Morning.

Employer Name: Next Step Trading Inc
Position: Administrative assistant
No. of vacancies: 1
Salary: $25.00 hourly / 35 hours per week
Employment type: Permanent employment, Full time
Location: 28 Barnfield Crescent, Ajax, ON L1Z 1R3

• The candidate will be expected to train other employees.
• The candidate will be expected to record and prepare minutes of meetings, seminars, and conferences.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate must respond to electronic inquiries.
• The candidate will be required to compile data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be expected to greet visitors and direct them to appropriate contacts or service areas.
• The candidate will be expected to set up and maintain manual and computerised information filing systems.
• The candidate will be responsible for training, directing, and motivating employees.
• The candidate must respond to employee inquiries and complaints.
• The candidate must develop and implement policies and procedures.
• The candidate will be responsible for planning, organising, directing, controlling, and evaluating daily operations.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate must be able to multitask.
• The candidate should be client focused.
• The candidate should be organised and flexible in nature.
• The candidate should be a good team player.

Experience and specialization

Computer and technology knowledge

• The candidate must be familiar with MS Office and MS Word.

Area of specialization

• The candidate must be familiar with correspondence.

Additional information

Security and safety

• The candidate must be bondable.
• The candidate must have a basic security clearance.

Transportation/travel information

• The candidate must have their own transportation.

Work conditions and physical capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate should have an eye for details.