Office administrative assistant | LMIA approved

Tobermory; Mississauga; On-site; CAD 47,000 - 49,000; Full time

Benefits offered by this job

Health care plan

Job summary

Meldrum Meat Packers in Mississauga, ON is hiring an Office Administrative Assistant. The role requires strong English communication, 7 months to 1 year experience, and the ability to manage multiple tasks. You will handle typing, scheduling, filing, correspondence, and event coordination in a fast-paced office environment.

The position is permanent and full-time with a salary of $24.50 hourly for 37.5 hours per week. LMIA-approved, on-site in Mississauga.

Qualifications

• Must have high school graduation certificate.
• Minimum 7 months to <1 year experience in related administrative field.
• Fluent in English with strong written and verbal communication.
• Ability to manage multiple tasks with attention to detail.
• Ability to work independently and in a team.
• Professional and ethical conduct; reliable and punctual.

Responsibilities

• Type and proofread forms and documents accurately.
• Schedule and confirm appointments.
• Develop and implement office procedures and routines.
• Answer phones and forward calls/messages.
• Respond to electronic inquiries and manage data gathering.
• Order office supplies and manage inventory.
• Open and distribute mail and coordinate information flow.
• Maintain data filing systems (manual and computerised).
• Greet visitors and direct to contacts or services.
• Plan and coordinate seminars, conferences, and events.
• Record and prepare minutes for meetings.

Skills

Time management

Organizational skills

Multi-tasking

Independent & team worker

Oral and written communication

Punctual

Customer service

Leadership skills

Handling confidential information

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Publisher

Microsoft Office

Electronic Scheduler

Electronic Mail

Job description

Meldrum Meat Packers based in Mississauga, ON is inviting applications from suitable candidates for the position of Office administrative assistant who are self-motivated and have good interpersonal skills. The candidate who got selected will be required to start work as soon as possible. The vacancies refer to Permanent employment or Full time job. The shift timings include Day, Evening and Morning. The position of Office administrative assistant has been approved by the LMIA (Labour Market Impact Assessment).

Employer Name: Meldrum Meat Packers
Position: Office administrative assistant
No. of vacancies: 1
Salary: $24.50 hourly for 37.5 hours per week
Employment type: Permanent employment, Full time
Location: Mississauga, ON

• The candidate will be in charge of typing and proofreading forms and other documents.
• The candidate should be able to schedule and confirm appointments.
• The candidate will be expected to devise and implement office procedures and routines.
• The candidate will be in charge of answering phones and forwarding phone calls and messages.
• The candidate will be required to respond to electronic enquiries.
• The candidate will be in charge of gathering data, statistics, and other information.
• The candidate will be in charge of ordering office supplies and keeping inventory.
• The candidate will be responsible for opening and distributing regular and electronic incoming mail and other material, as well as coordinating the flow of information.
• The candidate will be in charge of set up and maintain manual and computerised data filing systems.
• The candidate will be required to greet people and direct them to contacts or service areas.
• The candidate will be expected to plan and coordinate seminars, conferences, and other events.
• The candidate will be in charge of recording and preparing minutes for meetings, seminars, and conferences.
• The candidate will be in charge of arranging travel, related itineraries, and making reservations.
• The candidate should keep the databases in check and update them regularly.
• The candidate will be in charge of reviewing, evaluating, and implementing new administrative procedures.
• The candidate will be in charge of setting work priorities and ensuring that procedures and deadlines are followed.
• The candidate will be responsible for keeping office reports and records.
• The candidate will be required to handle office correspondence independently.
• The candidate will be required to assist in the preparation of regularly scheduled reports.
• The candidate will be required to update and maintain office policies and procedures.
• The candidate will be required to provides administrative support to ensure efficient operation of office.
• The candidate will be expected to train other employees.
• The candidate will be expected to collect data and create periodic and special reports, manuals, and correspondence.
• The candidate must follow all relevant company procedures and policies.
• The candidate will be expected to supervise other employees.

Job Requirements

• The candidate should be fluent in English language.
• The candidate should have minimum qualification of Secondary (high) school graduation certificate.
• The ideal candidate will have at least 7 months to less than 1 year of experience in a related industry.
• The candidate should have excellent time management skills and the ability to prioritize work.
• The candidate should have strong organizational skills with the ability to multi-task.
• The candidate should be able to work independently and as part of a team.
• The candidate should be organized and flexible in nature.
• The candidate should give importance to values and ethics.
• The candidate should have excellent oral and written communication.
• The candidate should be punctual.
• The candidate should be a good team player with enough interpersonal and judge-mental skills.
• The candidate should be energetic with a positive attitude
• The candidate should be accountable.
• The candidate should be authentic.
• The candidate should be reliable.
• The candidate must be able to complete complex administrative tasks with minimal supervision.
• The candidate must be capable of acting on their own initiative.
• The candidate should have excellent customer service skills.
• The candidate should have leadership skills to take control of a situation and make quick decisions when necessary.
• The candidate must be able to work with sensitive information.
• The candidate would be in charge of handling confidential information.
• The candidate should be client focused.
• The candidate should have strong critical thinking skills and knowledge of analytics.
• The candidate should have excellent problem solving skills.
• The candidate should be proficient in Microsoft Word, Windows, Excel, Office, PowerPoint, Publisher and Outlook
• The candidate having hands on experience in Spreadsheet, Electronic Scheduler, Electronic Mail is an added advantage.
• The candidate should be bondable and easily communicate.

Work Conditions and Physical Capabilities

• The candidate should be able to work in fast-paced busy environment.
• The candidate should be willing to work under pressure.
• The candidate should have an eye for details to submit work or send communications without error
• The candidate should be required to perform repetitive tasks on frequent basis.
• The candidate must finished the work with in the given time line.
• Health and Long term benefits would be provided to the selected candidates.
• Under Health Benefits, the selected candidates would get Health care plan.
• Under Long term benefits, the selected candidates would get many other benefits.