office administration clerk

HILLTOP PRODUCE LTD; Prince Edward Island; Remote; CAD 30,000 - 60,000; Part time

Job summary

A local produce company in Prince Edward Island is seeking a Casual Administrative Assistant to manage correspondence and support office tasks. Candidates should have a secondary school diploma, relevant experience, and good communication skills. The role requires working up to 15 hours per week and offers a health care plan and parking availability.

Benefits

Health care plan

Parking available

Qualifications

• 1 year to less than 2 years of experience.
• Comfortable working with minimal supervision.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Type and proofread correspondence and documents.
• Organize and schedule office work.
• Prepare invoices and maintain inventory.

Skills

Attention to detail

Excellent written communication

Organized

Client focus

Time management

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

Accounting software

Adobe Acrobat Reader

Job description

Overview

• Work Term: Casual
• Work Language: English
• Hours: 15 hours per week
• Education: Secondary (high) school graduation certificate
• Experience: 1 year to less than 2 years

Work setting

• Office
• Rural area
• Remote location
• Willing to relocate

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• File material in storage area
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work

Computer and technology knowledge

• MS Word
• Accounting software
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail

Equipment and machinery experience

• Scanner

Area of specialization

• Reports
• Forms and records
• Invoices
• Charts, tables, graphs and diagrams
• Shipping and receiving
• Payroll services

Transportation / travel information

• Vehicle supplied by employer
• Valid driver’s licence

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Screening questions

• Are you authorized to work in Canada?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you live near the job location?

Health benefits

• Health care plan

Other benefits

• Parking available