Office administration clerk

Brandon University; Brandon; On-site; CAD 35,000 - 52,000; Full time

Benefits offered by this job

Dental plan

Health care plan

Pension plan

Job summary

Brandon University is seeking an administrative assistant to support day‑to‑day operations on campus. You will handle correspondence, manage phone and email inquiries, process documents and invoices, and maintain filing systems.

The role requires accuracy, organization, and strong customer service in a university setting. Candidates should demonstrate 3+ years in administrative roles, proficiency with MS Office tools, and the ability to work under pressure with tight deadlines.

Qualifications

• 3 years to less than 5 years of experience in an administrative or secretarial role.
• Experience handling correspondence, invoicing and banking deposits.
• Familiarity with office software and basic bookkeeping tasks.

Responsibilities

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data
• Organize mail by address and load into mail bag
• Weigh outgoing mail

Skills

Attention to detail

Organization

Communication

Customer service

Data entry

Education

Certificate/diploma 1-2 years

Legal admin/secretarial specialization

General administration background

Executive support experience

Tools

MS Word

MS PowerPoint

MS Access

MS Excel

MS Outlook

MS Windows

Electronic mail

WordPress

CMMS

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Legal administrative assistant/secretary
• Administrative assistant and secretarial science, general
• Executive assistant/executive secretary

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
• Legal administrative assistant/secretary
• Administrative assistant and secretarial science, general
• Executive assistant/executive secretary

Work setting

• University or college
• School or educational institution/establishment

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• Perform data entry
• Provide customer service
• File material in storage area
• Label, file and retrieve documents
• Organize and schedule office work
• Store, update and retrieve financial data
• Organize mail by address and load into mail bag
• Weigh outgoing mail

Computer and technology knowledge

• MS Word
• MS PowerPoint
• MS Access
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• WordPress
• Computerized Maintenance Management Systems (CMMS)

Security and safety

• Criminal record check
• Child Abuse Registry check

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail
• Work with minimal supervision

Screening questions

• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?

Experience

• 3 years to less than 5 years

Employment terms options

• Day

Health benefits

• Dental plan
• Health care plan

Financial benefits

• As per collective agreement
• Pension plan