administrator, records

Collège Stanislas; Montreal (administrative region); On-site; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Life insurance

Pension plan

Job summary

Collège Stanislas in Montreal seeks an experienced administrative coordinator to oversee a departmental operations, ensuring efficient daily activities and service delivery. You will coordinate services, manage budgets, and prepare management briefs on administrative performance.

The role requires strong MS Office skills, budgeting, and event management experience in an education setting. This is an on-site position with financial benefits like life insurance and a pension plan.

Qualifications

• Post-secondary college diploma (1–2 years) required.
• 3–5 years of experience in administrative services or operations.
• Strong MS Office proficiency and familiarity with budgeting & reporting.

Responsibilities

• Coordinate administrative services.
• Manage the operations of a department providing several administrative services.
• Collect and record administrative and service fees.
• Assist in preparing annual budgets.
• Plan, organize, direct, control and evaluate daily operations.
• Plan, administer and control budgets for client projects, contracts, equipment and supplies.
• Prepare reports and briefs for management committees evaluating administrative services.
• Manage knowledge.
• Assist in the planning and execution of financial statement audits.
• Manage events.
• Organize and maintain inventory.

Education

1–2 year college/CEGEP diploma

Tools

MS Office

MS Outlook

MS Excel

MS PowerPoint

MS Word

Job description

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Overview

Languages

Bilingual

Education

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Education

Responsibilities

Tasks

• Co-ordinate administrative services
• Manage the operations of a department providing several administrative services
• Collect and record administrative and service fees
• Assist in preparing annual budgets
• Plan, organize, direct, control and evaluate daily operations
• Plan, administer and control budgets for client projects, contracts, equipment and supplies
• Prepare reports and briefs for management committees evaluating administrative services
• Manage knowledge
• Assist in the planning and execution of financial statement audits
• Manage events
• Organize and maintain inventory

Experience and specialization

Computer and technology knowledge

• MS Office
• MS Outlook
• MS Excel
• MS PowerPoint
• MS Word

Benefits

Financial benefits

• Life insurance
• Pension plan