Administrative assistant

JobsMedia.io; Victoriaville; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Group insurance benefits

Free parking available

Job summary

JobsMedia.io in Victoriaville, QC, is seeking a capable administrative professional for a permanent, on-site role in a manufacturing setting. The position requires 3–5 years of experience, with bilingual communication and a 37.5-hour work week.

The role involves coordinating information flow, scheduling, invoicing, filing, and general office tasks while providing customer service and supporting contracts and inventory management.

Qualifications

• Experience: 3 years to less than 5 years (as listed in the job details).
• Education: Other trades certificate or diploma.

Responsibilities

• Coordinate the flow of information within the team.
• Open and distribute mail and other materials.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Perform basic bookkeeping tasks.

Education

Other trades certificate or diploma

Tools

MS Excel

MS Word

Electronic scheduler

Electronic mail

Job description

• Education: Other trades certificate or diploma
• Experience: 3 years to less than 5 years

• Education: Other trades certificate or diploma
• Experience: 3 years to less than 5 years

Work setting

• Manufacture

Tasks

• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Word
• Electronic scheduler
• Electronic mail

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Organized
• Team player
• Client focus
• Reliability
• Dependability

Screening questions

• Do you have experience working in this field?

Employment terms options

• Day

Financial benefits

• Group insurance benefits

Other Benefits

• Free parking available
• Work Term: Permanent
• Work Language: Bilingual
• Hours: 37.5 hours per week