Office reception clerk

JobsMedia.io; Terrebonne; On-site; CAD 38,000 - 52,000; Full time

Job summary

JobsMedia.io is seeking a capable administrative professional to greet visitors, manage the switchboard, and handle clerical tasks. You will record and relay information, schedule appointments, and assist with invoicing and payments in a fast-paced environment.

The role requires a college diploma (3 months to <1 year) and 5+ years of experience or equivalent. Strong communication and multitasking skills are essential, with proficiency in MS Office.

Qualifications

• College/CEGEP diploma or certificate in a program of 3 months to less than 1 year.
• 5+ years of experience or equivalent experience in a similar role.
• Experience in customer service and clerical tasks is desirable.

Responsibilities

• Greet people and direct them to contacts or service areas.
• Operate switchboard or telephone system.
• Record and relay information.
• Schedule and confirm appointments.
• Send invoices and maintain work records.
• Receive and issue payments.
• Perform clerical duties such as filing and mail distribution.
• Answer telephone and relay messages; perform data entry.

Skills

Customer service

Data entry

Multitasking

Education

College/CEGEP diploma (3 months to <1 year)

Tools

MS Excel

MS Word

MS Outlook

Job description

• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 5 years or more

• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 5 years or more
• or equivalent experience

Tasks

• Greet people and direct them to contacts or service areas
• Operate switchboard or telephone system
• Order office supplies
• Record and relay information
• Schedule and confirm appointments
• Send invoices
• Maintain work records and logs
• Receive and issue payments
• Perform clerical duties, such as filing and sorting and distributing mail
• Answer telephone and relay telephone calls and messages
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks

Computer and technology knowledge

• Accounting software
• Electronic mail
• MS Excel
• MS Outlook
• MS Word

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Attention to detail

Personal suitability

• Excellent oral communication
• Organized
• Reliability
• Team player
• Ability to multitask
• Time management

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day
• Work Term: Permanent
• Work Language: English or French
• Hours: 40 hours per week