NetSuite Specialist

Donna Cona Inc.; Vancouver; On-site; CAD 80,000 - 100,000; Full time

Job summary

A technology consulting firm in Vancouver is seeking an experienced NetSuite Specialist to oversee the strategic ownership and administration of NetSuite within multiple entities. The role includes leading system governance and financial process alignment while ensuring compliance and data integrity. The ideal candidate will have at least five years of ERP system experience, particularly with NetSuite, and display strong leadership and communication skills. This position offers a dynamic work environment dedicated to advancement and standardization while respecting cultural values.

Benefits

Equal opportunity employer

Commitment to a diverse, equitable, and inclusive workplace

Qualifications

• Minimum of five years experience working with ERP systems, preferably with NetSuite OneWorld.
• Ability to troubleshoot and resolve system issues independently and in collaboration with external partners.

Responsibilities

• Lead standardization across all entities, replacing legacy Sage 50 workflows with consistent NetSuite processes.
• Develop and maintain SOPs, financial policies, and workflow documentation.
• Lead financial change management efforts to promote consistent adoption of standardized NetSuite practices.

Skills

Expertise with NetSuite configuration and customization, including workflows

Strong financial accounting knowledge

Proven ability to lead change

Strong communication skills

Financial Data & Accounting Configuration

Education

Bachelor’s degree in Accounting, Finance, Business, Information Systems

Tools

NetSuite

Workday

SharePoint

Job description

Donna Cona Inc. is currently seeking a NetSuite Specialist for one of our key clients. Our client has transitioned to a unified NetSuite environment, marking a significant step toward standardization, financial governance, and enterprise-wide integration. The NetSuite Specialist will lead the next phase of this transformation, stabilizing the environment, improving financial consistency, advancing data governance, and supporting culturally aligned modernization across all entities. The NetSuite Specialist is responsible for strategic ownership, administration, and continuous improvement of NetSuite across a multi‑entity structure. This role ensures all entities operate under a unified financial framework with standardized processes, strong controls, reliable reporting, and culturally informed change leadership. This position bridges finance, operations, and IT. The NetSuite Specialist leads system governance, post‑implementation optimization, FO/BO financial process alignment, integration management, user training, and financial policy development.

Candidate MUST have the following Qualifications and Experience:

• Bachelor’s degree in Accounting, Finance, Business, Information Systems, or related field;
• Minimum of five (5) years of experience working with ERP systems, preferably with NetSuite OneWorld;
• Strong financial accounting knowledge includes month‑end close, consolidations, intercompany, and project costing;
• Technical Skills:
  • Expertise with NetSuite configuration and customization, including workflows, saved searches, dashboards, custom records, roles, and permissions;
  • Strong understanding of OneWorld multi‑sub‑sidiary architecture, including intercompany transactions and eliminations;
  • Experience integrating NetSuite with Workday, SharePoint, and other enterprise systems;
  • Familiarity with SuiteFlow, SuiteBuilder, SuiteAnalytics, and data import/export processes (CSV, REST/SOAP, middleware);
  • Ability to troubleshoot and resolve system issues independently and in collaboration with external partners or vendors;
  • Financial Data & Accounting Configuration (Critical);
  • Proven experience mapping financial data to Chart of Accounts, including:
    • GL account structure design;
    • Subsidiary, department, class, and location segmentation; and
    • Alignment between source systems and NetSuite GL.
  • Strong understanding of NetSuite financial modules, including:
    • Accounts Payable / Accounts Receivable;
    • General Ledger and period close processes; and
    • Expense management and vendor bill processing.
  • Hands‑on experience configuring and supporting tax (GST/VAT) calculations, including:
    • GST treatment on expenses, vendor bills, and reimbursements; and
    • Tax codes, tax schedules, and tax reporting.
  • Experience working with NetSuite Projects module, including:
    • Project setup, cost tracking, and revenue allocation; and
    • Linking projects to expenses, time entries, and vendor bills.
  • Leadership and Soft Skills:
    • Proven ability to lead change within complex, multi‑entity environments;
    • Strong communication skills to translate technical concepts into user‑friendly guidance;
    • Experience training and supporting users with varying levels of system proficiency;
    • Ability to collaborate across teams while promoting cultural humility and respect for Indigenous values; and
    • High attention to detail, analytical capability, and strong organizational skills.
  • Working Conditions and Confidentiality:
    • Based in Vancouver, BC;
    • Regular in‑office presence required for training, workshops, and process‑alignment meetings;
    • Travel to community offices, entity sites, or regional locations may be required; and
    • Must adhere to strict confidentiality protocols, internal financial data, and sensitive operational information.
• Key Responsibilities include:
  • Financial Process Governance and Standardization:
    • Lead standardization across all entities, replacing legacy Sage 50 workflows with consistent NetSuite processes;
    • Develop and maintain SOPs, financial policies, workflow documentation, and accounting standards;
    • Ensure consistent processing for AP, AR, GL, project accounting, purchasing, grants management, and time/expense management;
    • Oversee configuration of NetSuite subsidiaries, intercompany workflows, elimination logic, indirect tax setup, and approval routing; and
    • Implement internal controls supporting compliance, segregation of duties, audit readiness, and transparent financial.
  • Change Management and Training:
    • Lead financial change management efforts to promote consistent adoption of standardized NetSuite practices;
    • Develop and execute an ongoing training program for finance users, entity managers, and operational staff;
    • Produce training manuals, process documentation, and onboarding material for new financial staff;
    • Address organizational resistance by promoting understanding, providing hands‑on support, and reinforcing standardized workflows; and
    • Act as the functional owner for escalated user issues and coordinate with IT or external consultants to resolve complex system challenges.
  • System Ownership, Configuration and Integrations:
    • Serve as the system owner for NetSuite and related business systems;
    • Maintain NetSuite configurations including roles/permissions, workflows, dashboards, saved searches, forms, and automation;
    • Develop and maintain the multi‑year NetSuite roadmap aligned with strategic organizational objectives;
    • Oversee integrations with:
      • Workday (HRIS) – payroll, job data, costing;
      • SharePoint – document management, approvals, information flows; and
      • Other systems (project management, field tools, asset management, timekeeping).
    • Collaborate with IT and third‑party vendors to ensure secure, reliable integration performance and proper system.
  • Reporting, Analytics and Data Integrity:
    • Establish regular data quality reviews and ensure integrity, completeness, and consistency of financial data;
    • Develop financial and operational reporting assets:
      • Consolidated financial statements;
      • Entity‑level reporting;
      • Project profitability; and
      • KPI dashboards for managers and executives.
    • Support all entities during month‑end and year‑end close by ensuring NetSuite workflows and data structures fully support accounting requirements; and
    • Implement automation and optimization improvements using SuiteFlow, scripts, and reporting tools.
  • Stakeholder Collaboration and Leadership:
    • Partner with finance, operations, and leadership to ensure NetSuite meets business needs;
    • Work with entity leaders to align system workflows with operational realities across sectors (construction, environmental, archaeology, mining);
    • Support audits with system documentation, reporting, and traceability of transactions;
    • Oversee external consultant activities and ensure project deliverables meet quality and budget expectations; and
    • Promote a culturally respectful, community‑aligned approach to financial modernization.

  Donna Cona is committed to a diverse, equitable and inclusive workplace. We are an equal opportunity employer. We don’t discriminate on the basis of gender, gender identity, sexual orientation, race, national origin, disability, age or any other protected status. We are committed to maintaining a barrier free recruitment process by providing equal employment opportunities through recruiting and retention of individuals.