Manager, Finance and HR Administration

University of Toronto; Toronto; On-site; CAD 93,000 - 110,000; Full time

Job summary

A prestigious university in Toronto is seeking a Manager for Finance and HR Administration. The role includes overseeing financial management, budgeting, and HR within the Department of Physics. Candidates should have a Bachelor's degree in accounting or finance along with at least five years of relevant experience. Strong leadership and budgeting skills essential. This full-time position offers competitive compensation ranging from $93,592 to $109,190.

Qualifications

• Minimum five years of progressive experience in financial management and administration.
• Demonstrated expertise in budget planning and financial control.
• Experience leading and supervising staff.

Responsibilities

• Develop and manage the Department's budget.
• Monitor financial activities in accounts and funds.
• Prepare and analyze budget variances.

Skills

Administrative skills

Analytical skills

Budgeting skills

Interpersonal skills

Time-management skills

Leadership skills

Education

Bachelor’s degree in accounting, finance, or business administration

Job description

Job Posting Details

Date Posted: 12/21/2025
Req ID: 46476
Faculty/Division: Faculty of Arts & Science
Department: Department of Physics
Campus: St. George (Downtown Toronto)

About the Department

The Department of Physics is part of a dynamic academic community offering programs and courses to undergraduate and graduate students. With world‑class laboratories and outstanding faculty, it provides a comprehensive set of fundamental tools that can be applied to a wide variety of scientific problems.

Position Summary

Under the general direction of the Chief Administrative Officer (CAO), the Manager, Finance and HR Administration provides financial management, human‑resource management and organizational leadership for the Department. The role involves participation in budgeting, financial planning, payroll processing, grants coordination, and the management of the Department’s administrative services group.

Key Responsibilities

• Develop and manage the Department’s budget, including short‑ and long‑term financial plans.
• Monitor all financial activities (revenues, cost recoveries, expenses) in operating and research accounts, departmental funds, and trust accounts.
• Prepare and analyze budget variances; report findings to the CAO and recommend corrective actions.
• Process payroll, administer research leaves, and maintain personnel files for academic and support staff.
• Coordinate research grants and serve as a consultant on financial, personnel, grant‑related, and policy matters.
• Manage the Department’s administrative services group, assigning tasks, overseeing professional development, and handling absence management.
• Ensure compliance with legislative, policy, grant, and contractual requirements for all financial, HR, and administrative activities.
• Assist in developing sound fiscal policies and practices for the Department.

Required Education and Experience

• Bachelor’s degree in accounting, finance, business administration, or an equivalent combination of education and experience.
• Minimum five (5) years of progressive experience in financial management and administration within a university or complex organization.
• Demonstrated expertise in budget planning, financial control, and financial principles.
• Experience interpreting policies and procedures related to budget, finance, HR, and academic administration.
• Experience building and improving administrative systems and processes.
• Experience leading, motivating, and supervising staff, preferably in a unionized environment.
• Mandatory working knowledge of university financial, HR, procurement, and research grant management systems.

Key Skills

• Strong administrative, analytical, and budgeting skills.
• Excellent problem‑solving, decision‑making, and planning abilities.
• Outstanding interpersonal, oral, and written communication skills.
• Excellent time‑management and organizational skills.
• Strong leadership and conflict‑resolution capabilities.
• Proficient in office automation, presentation tools, and electronic communication.
• High level of discretion, confidentiality, and ability to make sound decisions under pressure.

Other Requirements

• Demonstrated flexibility and adaptability in a changing environment.
• Service‑oriented, responsive to departmental and faculty needs.
• Ability to work effectively in interdisciplinary settings and keep current with university developments.

Scheduling & Compensation

Employee Group: Salaried
Personnel Subarea: PM
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 3 – Hiring Zone: $93,592 – $109,190 – Broadband Salary Range: $93,592 – $155,985

Diversity Statement

The University of Toronto embraces diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity, and inclusion.

Accessibility Statement

The University is committed to making its recruitment, assessment, and selection processes accessible. If you require accommodations at any point, please contact [e-mail].

Application Deadline

Closing Date: 01/13/2026, 11:59 PM ET
Posting will remain open and applications will continue to be reviewed until filled.