Licensed Real Estate Assistant

CoCalibrate Real Estate Solutions; Vancouver; On-site; CAD 41,000 - 48,000; Full time

Benefits offered by this job

Confidential hiring process

Bonus structure

Job summary

CoCalibrate Real Estate Solutions in Vancouver is seeking a full-time Licensed Assistant to support our Realtors and clients throughout the transaction process.

The role focuses on coordinating listings, managing paperwork, deadlines, and client communications to ensure a seamless experience from start to finish. This position emphasizes accuracy, confidentiality, and strong tech-savviness in a fast-paced team.

Qualifications

• Licensed real estate professional with valid license.
• Strong organizational and time-management skills.
• Excellent verbal and written communication, client-focused.

Responsibilities

• Provide comprehensive showing and client support throughout buying/selling process.
• Execute timely lead follow-up and client communication initiatives.
• Prepare and coordinate listing packages, contracts, and documents.
• Analyze and summarize strata documentation for team/client review.
• Facilitate property tours and showing logistics.
• Oversee transaction milestones to ensure smooth closings.
• Coordinate marketing preparation for listings and campaigns.
• Manage calendars, appointments and scheduling requirements.

Skills

Licensed Real Estate Professional

Organizational skills

Communication skills

Tools

Paragon

Webforms

Strata documents

Real estate transaction systems

Job description

THIS ROLE REQUIRES A VALID REAL ESTATE LICENSE!

Are you an organized, detail-oriented real estate professional who thrives behind the scenes and takes pride in keeping transactions, timelines, and people on track? Do you enjoy supporting a busy sales team and being the go-to person who ensures nothing falls through the cracks? If so, we'd love to hear from you.

We are a top-producing real estate team seeking an exceptional full-time Licensed Assistant to provide dedicated administrative and transaction support. This is an ideal opportunity for someone who enjoys the operational side of real estate and is looking for a stable, long-term role within a collaborative and growing team.

In this position, your focus will be on supporting our Realtors and clients through every stage of the transaction process. You will coordinate listings, manage paperwork, oversee deadlines, communicate with clients and industry professionals, and help ensure a seamless experience from start to finish.

The ideal candidate is licensed, highly organized, tech-savvy, and comfortable working in a fast-paced environment where priorities can shift quickly. Experience with Paragon, Webforms, Strata documents, and real estate transaction management systems is crucial. Strong communication skills, attention to detail, and the ability to work independently are essential.

This role is designed for someone passionate about real estate administration and team support. It is a dedicated Licensed Assistant position and does not include personal lead generation or building an individual client base.

What We Offer

• Confidential hiring process
• Competitive compensation and bonus structure

Compensation

$30 - $35+ hourly with bonus structure DOE

Qualifications

• Meticulous attention to detail and a commitment to delivering work with a high degree of accuracy
• Outstanding verbal and written communication skills, with a professional and client-focused approach
• Proven ability to manage competing priorities, meet deadlines, and adapt to changing demands
• Highly proficient with technology and comfortable working across multiple software platforms and systems
• Exercises sound judgment, professionalism, and strict confidentiality in all client and team interactions
• Quick learner with the ability to retain and execute complex information, procedures, and instructions
• Strong organizational skills with the ability to proactively manage projects, timelines, and follow-up tasks
• Valid BC Driver's License and dependable personal transportation

Responsibilities

• Provide comprehensive showing and client support throughout the buying and selling process
• Execute timely lead follow-up and client communication initiatives
• Prepare and coordinate listing packages, contracts, and offer documentation
• Analyze and summarize strata documentation for team and client review
• Facilitate buyer property tours and showing logistics
• Research and compile data to support Comparative Market Analyses (CMAs)
• Oversee transaction milestones to ensure smooth and timely closings
• Coordinate marketing preparation for listings, campaigns, and promotional initiatives
• Organize and support open house events
• Manage calendars, appointments, and scheduling requirements
• Handle administrative support duties and occasional business-related errands