Licensed Real Estate Executive Assistant

Ralph Ciancio Homes; Markham; On-site; CAD 52,000 - 70,000; Full time

Job summary

Ralph Ciancio Homes in Markham, Ontario, is seeking an Executive Assistant to support the Broker/Owner. The role involves managing transactions, communications, schedules, and operational tasks, ensuring the Broker can focus on clients and business growth.

Ideal candidates are highly organized and proactive, with a strong understanding of the real estate industry. A valid Ontario real estate license is valued for effective communication and compliance. Compensation ranges from $52,000 to $70,000 plus bonuses.

Qualifications

• Experience supporting a busy Realtor or real estate team.
• Ability to manage transactions, communications, schedules, and systems.
• Understanding of real estate process and compliance.

Responsibilities

• Support the Broker/Owner in operational tasks.
• Manage transactions and communication with clients and agents.
• Maintain organization and smooth operation of the business.

Skills

Highly organized

Proactive

Detail-oriented

Managing multiple responsibilities

Education

Valid Ontario real estate license

Job description

About The Role

This is a high-trust, high-responsibility role supporting many business functions. As the Executive Assistant to the Broker/Owner, you will be the operational backbone of the business—managing transactions, communications, schedules, and systems so the Broker can remain focused on clients, strategy, and growth. This role requires someone highly organized, proactive, detail-oriented, and able to manage multiple moving parts without missing deadlines or important details.

Although not required, a valid Ontario real estate license is highly valued in this role, as it allows you to fully understand contracts, compliance requirements, MLS systems, and transaction timelines. Your license also enables you to confidently communicate with clients, cooperating agents, and lawyers, and step in when time‑sensitive situations arise. While this is primarily an administrative and operational role, having a license ensures you understand the real estate process at a professional level and can support the business effectively.

Expectations

Our business moves quickly and requires a high level of organization and accountability. We are looking for someone who already understands the demands of the real estate industry and can independently and confidently manage multiple responsibilities, while maintaining professionalism and attention to detail. If you have experience supporting a busy Realtor or real estate team and enjoy being the person who keeps everything running smoothly behind the scenes, we would love to hear from you.

Compensation

$52,000 - $70,000 plus performance bonus and commission