Real Estate Executive Assistant

eXp Realty; Canada; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Opportunity to grow with a high-performing real estate team

Hands-on exposure to real estate transactions

Supportive and professional team environment

Long-term growth opportunity

Competitive contract-based compensation

Job summary

A dynamic real estate team in Canada is seeking a motivated Real Estate Executive Assistant to support daily operations, transactions, and marketing activities. The role includes managing transaction files, assisting with marketing materials, and communicating professionally with clients. Candidates should have strong organizational skills, excellent communication abilities, and a willingness to learn. The position offers a competitive contract-based compensation and long-term growth opportunities, situated in a supportive team environment at the Carling Office in Ottawa.

Qualifications

• Strong attention to detail and organizational skills.
• Excellent communication and time-management abilities.
• Ability to work independently as an Independent Contractor.
• Willingness to learn social media marketing.
• Basic to intermediate Canva skills.
• Previous experience as a Real Estate Assistant is an asset.
• Familiarity with OREA forms preferred.

Responsibilities

• Draft and prepare offers and related documents.
• Manage transaction files accurately.
• Upload and maintain files in CRM and brokerage systems.
• Support marketing materials using Canva.
• Communicate professionally with clients.
• Assist with administrative tasks at the office.
• Support basic social media content preparation (training and learning provided).
• Coordinate listing updates and status changes.
• Assist with MLS input, listing paperwork, and internal checklists.
• Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.
• Follow up on signatures, missing documents, and conditions.
• Provide in-person support at the Carling Office.
• Communicate professionally with clients regarding documents and next steps.
• Maintain confidentiality and professionalism at all times.
• Support the Realtor and team with daily operational tasks.

Skills

Attention to detail

Organizational skills

Excellent communication

Time-management

Ability to work independently

Willingness to learn social media marketing

Canva skills

Real estate administrative experience

OREA forms familiarity

Education

Experience as a Real Estate Assistant or Administrator

Job description

We are looking for a motivated and detail-oriented Real Estate Executive Assistant to support daily operations, transactions, and marketing activities at the Yograj Singh Real Estate Team.

The Yograj Singh Real Estate Team is a fast-growing, client-focused real estate team known for strong market knowledge, high professional standards, and consistent results.

Responsibilities

• Transaction & Paperwork Support
  • Draft and prepare offers, counter-offers, amendments, waivers, and related documents.
  • Manage transaction files from listing to closing with accuracy and compliance.
  • Upload, organize, and maintain files in CRM, MLS, and brokerage systems.
  • Track deadlines, conditions, and closing dates.
• Marketing & Listing Support
  • Prepare listing feature sheets, open house sheets, and property information packages.
  • Assist with Canva-based designs for listings and marketing materials.
  • Support basic social media content preparation (training and learning provided).
  • Coordinate listing updates and status changes.
• Administrative & Office Support
  • Assist with MLS input, listing paperwork, and internal checklists.
  • Coordinate with clients, agents, lawyers, mortgage brokers, inspectors, stagers, and vendors.
  • Follow up on signatures, missing documents, and conditions.
  • Provide in-person support at the Carling Office.
• Communication & Coordination
  • Communicate professionally with clients regarding documents and next steps.
  • Maintain confidentiality and professionalism at all times.
  • Support the Realtor and team with daily operational tasks.

Qualifications & Skills

• Strong attention to detail and organizational skills.
• Excellent communication and time-management abilities.
• Ability to work independently as an Independent Contractor.
• Willingness to learn social media marketing.
• Basic to intermediate Canva skills (or strong interest in learning).
• Previous experience as a Real Estate Assistant or Administrator is an asset.
• Familiarity with OREA forms and real estate transactions preferred.

What We Offer

• Opportunity to grow with a high-performing real estate team.
• Hands-on exposure to real estate transactions and marketing.
• Supportive and professional team environment.
• Long-term growth opportunity.
• Competitive contract-based compensation.

Work Arrangement

• In-Person only – Carling Office, Ottawa.