Partner Assistant

RE/MAX Sea to Sky Real Estate; Whistler; On-site; CAD 45,000 - 65,000; Full time

Job summary

RE/MAX Sea to Sky Real Estate in Whistler, BC seeks a Partner Assistant for a full-time, on-site role. You will manage calendars, coordinate client appointments and property showings, and prepare listing and transaction documents while keeping digital and physical files organized.

You will handle phone and email communications, assist with basic marketing and listing updates, support client follow-up, and help with data entry into real estate platforms.

Qualifications

• High school diploma required; college or further education is an asset.
• Strong organizational and time-management skills are essential.
• Proficient with office software and comfortable learning real estate-specific systems and databases.
• Clear, professional written and verbal communication skills.
• Attention to detail and accuracy in preparing documents and maintaining records.

Responsibilities

• Manage calendars and coordinate client appointments and property showings.
• Prepare listing and transaction documents; maintain organized digital and physical files.
• Handle phone and email communications; assist with basic marketing materials and listing updates.
• Support client follow-up to ensure a smooth buying/selling experience.
• Assist with data entry into real estate platforms; track key deadlines.
• Collaborate with internal team and external stakeholders (lawyers, lenders, inspectors).

Skills

Organizational skills

Time management

Office software proficiency

Written & verbal communication

Attention to detail

Customer service mindset

Team collaboration

Education

High school diploma

Post-secondary in business/administration

Tools

Office software suites

CRM systems

Real estate platforms/databases

Job description

Company Description

RE/MAX Sea to Sky Real Estate brings over 40 years of real estate experience in Whistler, BC, providing clients with knowledgeable guidance in a dynamic resort market. The team is known for high-quality customer service and strong community connections, helping buyers and sellers navigate complex real estate decisions. As part of the RE/MAX network, the brokerage offers extensive market exposure, trusted brand recognition, and professional tools that support both clients and team members. This environment enables real estate professionals and support staff to contribute to a high-performing, service-oriented organization focused on delivering value and results.

Role Description

The Partner Assistant is a full-time, on-site role based in Whistler, BC, providing administrative and operational support to one or more real estate partners. Day-to-day responsibilities include managing calendars, coordinating client appointments and property showings, preparing listing and transaction documentation, and maintaining organized digital and physical files. The role involves handling phone and email communications, assisting with basic marketing materials and listing updates, and supporting client follow-up to ensure a smooth experience throughout the buying and selling process. The Partner Assistant may also help with data entry into real estate platforms, tracking key deadlines, and collaborating with internal team members and external stakeholders such as lawyers, lenders, and inspectors.

Qualifications

• Strong organizational and time-management skills, with the ability to handle multiple tasks and deadlines in a fast-paced environment.
• Proficiency with office software (e.g., email, calendars, spreadsheets, and document creation) and comfort learning real estate-specific systems and databases.
• Clear, professional written and verbal communication skills for interacting with clients, partners, and external stakeholders.
• Attention to detail and accuracy when preparing documents, entering data, and maintaining records.
• Customer service mindset, demonstrating patience, professionalism, and discretion in all client interactions.
• Ability to work on-site in Whistler, BC, with reliability in attendance and a collaborative approach to supporting the team.
• Previous experience in real estate, administration, or office coordination is an asset but not required.
• High school diploma required; post-secondary education in business, administration, or a related field is an advantage.