Real Estate Executive Assistant

CoCalibrate Real Estate Solutions; Vancouver; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Bonus structure

Work laptop and phone provided

Competitive wages

Job summary

CoCalibrate Real Estate Solutions in Vancouver is seeking an experienced Executive Assistant / Operations Manager to lead the day-to-day operations of a high-performing real estate team. This full-time, in-person role covers administration, transactions, marketing, client care, and operations to ensure smooth systems and exceptional client experiences.

The ideal candidate has at least 2 years in real estate operations or team management, a BC driver's license, strong leadership and communication

Qualifications

• Minimum 2 years of experience in real estate operations or team management.
• Valid BC driver's license and reliable vehicle.
• Strong leadership skills and ability to manage multiple projects.
• Excellent organization and follow-up habits.
• Ability to take initiative and anticipate needs.
• Strong communication and adaptability in a fast-paced environment.

Responsibilities

• CRM Management: Maintain and update client databases and timely communication.
• Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish.
• Client Communication: Primary point of contact with professional updates throughout buying/selling processes.
• Buyer Tour Coordination: Organize and schedule property showings based on client preferences.
• Email & Calendar Management: Handle inboxes, schedule appointments, and keep team organized.
• Marketing Preparation: Assist with creating/listing materials, brochures, and promotional content.
• Social Media & Website Management: Oversee content creation and engagement for online presence.
• Event Planning: Plan client appreciation events, open houses, and team functions.

Skills

Leadership

Organization

Communication

Multi-tasking

Proactive

Detail-oriented

Tools

CRM software

Calendar management

Job description

This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support. Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions. We're looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate environment. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth.

Bonus Items That Motivate And Set Us Apart

• Confidential hiring process
• Competitive wages
• Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed)
• Work laptop and phone provided

Compensation

$60,000 - $75,000+ yearly DOE PLUS Bonus Structure

Qualifications

• Minimum 2 years of experience in real estate operations or team management
• Valid BC driver's license and reliable vehicle
• Strong leadership skills
• Excellent organization and follow-up habits
• Experience managing multiple projects simultaneously
• Able to take initiative and anticipate needs before they arise
• Strong communicator who thrives in a fast-paced environment
• Enjoy being in a dynamic job where no task is above or below you
• A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"

Responsibilities

• CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up
• Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
• Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
• Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
• Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
• Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion