Legal Operations Coordinator

GeoComply; Vancouver; Hybrid; CAD 60,000 - 83,000; Full time

Job summary

A leading geolocation technology firm is seeking a Legal Operations Coordinator in Vancouver. This role involves supporting the legal team with administrative tasks, contract management, and leveraging AI tools for efficiency. Ideal candidates have a legal background and strong organizational skills. The position offers a competitive salary ranging from $60,000 to $82,500 per year, with benefits including performance bonuses and extensive learning opportunities.

Benefits

Performance-based bonus

Equity plans

Paid vacation and sick days

Extended health benefits

Learning & Development Allowance

Sports and Physical Wellness budget

Team-building events

Qualifications

• 3+ years of experience in a law firm or in-house legal department preferred.
• Ability to interpret legal documents.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Support lawyers in managing agendas and organizing meetings.
• Track legal spending and manage invoicing with the Finance department.
• Develop and improve legal team processes.

Skills

Organization skills

Attention to detail

Analytical skills

Communication skills

Proficiency in AI tools

Education

Degree or diploma in Legal Administration or related field

Tools

Ironclad

Google Workspace

Confluence

Jira

Job description

About GeoComply

We’re GeoComply! We are at the forefront of geolocation, cybersecurity, and anti-fraud innovation, developing and delivering cutting-edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.

GeoComply has been trusted by leading global brands and regulators for over ten years. Our compliance-grade geolocation technology solutions are installed on over 400 million devices and analyze over 12 billion transactions a year.

With teams across five countries, three continents, and a global customer base, we have no plans to slow down.

The Role

We are seeking a highly motivated and detail-oriented Legal Operations Coordinator to join our busy and growing Legal team in Vancouver. This position is responsible for delivering high-quality, timely, and accurate administrative and project-related support to ensure seamless operations. The position will work closely with the Legal team and business stakeholders at various levels of the company. This role will have responsibility for a variety of legal tasks and projects, and provide administrative support to our legal operations, regulatory licensing, corporate, and commercial functions. We are looking for a forward-thinking individual who is excited about the potential of new technologies, including AI, to transform the delivery of legal services and drive efficiency across the team. The initial and primary responsibilities on the administrative side are a generalist role that involves managing and supporting projects across the full range of subject matter supported by the Legal team, including Commercial Contracts and Regulatory Licensing.

Organization is essential for this position and we are looking for a self-starter who can manage changing priorities, has the ability to multitask on a wide variety of projects, possesses exceptional attention to detail, and is eager to learn the ins and outs of our company and drive strategic legal efforts to grow and protect our business.

Key Responsibilities

• Supporting lawyers and paralegals in managing agendas, organizing meetings, booking appointments, and leveraging AI to handle other administrative tasks for the Legal team.
• Working closely with the Finance department to track legal spending, manage accruals, and external counsel invoicing, including ownership of all external counsel engagements and billing using our procurement platform.
• Support legal operations through the development, management, administration, and improvement of various legal team processes as well as the adoption and enablement of new technology, including AI advancements.
• Managing and supporting projects across a full range of subject matter supported by the legal team.
• Developing and researching AI technologies to support the Legal team.
• Planning Legal team events, and creating itineraries.
• Supporting all facets of contract management processes and the associated tools. This encompasses the entire lifecycle of a contract, from initial drafting and negotiation through to final execution. Key areas of focus include facilitating efficient contract signing, and leveraging AI to ensure meticulous and compliant contract filing, and providing comprehensive reporting capabilities.
• Supporting the Licensing Team working with key stakeholders to ensure timely submission of all license applications in new jurisdictions and renewals.
• Supporting the Licensing team with keeping entity and key person information up to date, and ensuring material updates are submitted to regulators as required, in accordance with U.S. gaming regulatory frameworks. This includes understanding jurisdiction-specific obligations for maintaining active gaming licenses, such as reporting changes in corporate structure, executive roles, or ownership, and submitting timely disclosures to regulatory agencies.
• Assisting with managing company business license filings and annual reports.
• Work within Legal and Licensing teams on other projects, including cross-team projects, as needed.
• Some contract reviews, like NDAs; supporting playbooks, checklists, legal knowledge resources.
• And any other duties and responsibilities as may be assigned to you by the Company, consistent with your position.

Who You Are

• A degree or diploma in Legal Administration, Paralegal studies, or a Bachelor\'s Degree in a related field, or other relevant college/university training.
• 3+ years of experience working for a reputable law firm (ideally in a corporate/commercial practice) and/or in-house legal department is desired, but not essential.
• Ability to grasp and interpret legal documents.
• A technology-forward mindset with a demonstrated passion for legal innovation. Practical experience with AI tools in a legal context, or a strong, demonstrable desire to learn and apply them, is essential.
• Exceptional organizational skills and strict attention to detail.
• Self-motivated with a high degree of accountability.
• Resourceful, process-oriented, and solutions-oriented.
• Excellent analytical, problem-solving, and communication skills.
• Ability to work in a team environment, perform under pressure, and multi-task on a wide variety of projects with minimal supervision.
• Proficient in word processing, spreadsheets, and presentation tools; previous experience working with Ironclad, Google Workspace, Confluence, and Jira is an asset. Familiarity with AI-driven legal technologies for contract analysis, or legal research is highly desirable.
• Tact, integrity, and discretion; ability to work with and process confidential information with sensitivity.

Salary: $60,000 - $82,500 a year

Benefits

Our compensation reflects the cost of labor across several Global markets. The salary for this position ranges from $60,000/year up to $82,500/year. Pay is based on several factors evaluated throughout the interview, including market location, job-related knowledge, skills, and experience. At GeoComply, our salary bands are crafted with purpose. They testify to the diverse range of skills and experiences that fuel our success.

In addition to our competitive salary package, we also offer the following personal and professional development benefits:

• Performance-based bonus
• Equity plans
• Paid vacation and sick days
• Extended health benefits
• Generous Learning & Development Allowance
• Sports and Physical Wellness budget (30% of L&D Allowance)
• Charitable and DEI initiatives
• Team-building events

Apply Now

Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you!

Commitment to Diversity and Equity

If you don\'t tick every box in this job description, please don\'t rule yourself out. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity rather than ticking boxes, so if this resonates with you, please apply.

Search Firm Representatives Please Read Carefully

We do not accept unsolicited assistance from search firms for employment opportunities. All CVs or resumes submitted by search firms to any employee at our company without a valid written agreement in place for this position will be considered the sole property of our company. No fee will be paid if a candidate is hired by GeoComply due to an agency referral where no existing agreement exists with the GeoComply Talent Acquisition Team. Where agency agreements are in place, introductions must be through engagement by the GeoComply Talent Acquisition Team.

Why GeoComply?

Joining the GeoComply team means you’ll be part of an award-winning company to work, learn and grow. We are fast-paced, high-impact, and have a can-do team culture.

To be successful in our organization, you need an eager attitude, professionalism, and the confidence to willingly work to prove yourself and your ideas, and earn the trust of the organization.

Here’s why we think you’d love working with us.

We’re working towards something big

We’ve built a reputation as the global market leader for geolocation compliance solutions for over 10 years. We’re trusted by customers from all over the world, and the next few years will be particularly exciting as we continue to scale across new markets.

Our values aren’t just a buzzword

Our values are the foundation for what we as a company care about most. They signify the commitment we make to each other around how we act and what we stand for. They are our north star as we work together to build a company we’re all proud to be a part of.

Learn more, here.

Diversity, equity, and inclusion are at the core of who we are

In collaboration with our team and external partners, we promote DEI in our recruitment and hiring practices; scholarships and financial aid; training and mentorship programs; employee benefits, and more.

Learning is at the heart of our employee experience

At GeoComply, we foster an environment that empowers every employee to gain the knowledge and abilities needed to perform at their very best and help our organization grow. From a professional development budget to local training opportunities, knowledge-sharing sessions and more, we are continually investing in employee career growth and development.

We believe in being a force for good

We profoundly care about our impact on the world and strive to make meaningful contributions to the communities we work and live in. Our Impact division focuses on philanthropic and social responsibility initiatives, including supporting our local communities, advancing equality, and harnessing our technology to protect vulnerable groups.

We care about our team

Our GeoComply team is talented, driven and hard-working, and is known for its positive attitude and energy. We take care of our employees with a competitive total rewards package.

We value in-person collaboration

GeoComply culture thrives on a dynamic mix of in-person energy and independent focus and we champion a hybrid work model that blends the energy of in-person collaboration with the flexibility to work from home. Our 3-day in-office policy fosters teamwork and innovation, while also recognizing the importance of individual work styles and needs.

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Note: For accessibility and privacy, adherence to our applicant privacy notice and inclusive interview practices are in place.