Legal Assistant (Litigation)

David Aplin Recruiting; Ontario; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A mid-sized law firm in Toronto is seeking a Litigation Legal Assistant. The ideal candidate will have 3-5 years of experience in civil and commercial litigation within Ontario. Responsibilities include drafting legal documents, managing court deadlines, and maintaining client files. A collaborative work environment with excellent benefits is offered.

Benefits

100% employer-paid medical and dental

3 weeks vacation + 10 personal days

$600 healthcare spending account

Transit subsidy available

Qualifications

• 3–5 years of experience in Ontario civil and commercial litigation.
• Knowledge of Ontario court rules and procedures.
• Must have supported complex files in a mid-sized firm or litigation boutique.

Responsibilities

• Drafting and organizing legal documents including pleadings and motion records.
• Managing lawyers’ calendars and court deadlines.
• Handling court filings and managing document flow.

Skills

Attention to detail

Reliability

Organizational skills

Education

Legal Assistant Certificate or Paralegal Diploma

Tools

Microsoft Office

Adobe/Kofax PDF software

DocuSign

CaseLines

TerraView

Docketing and billing software

Job description

Overview

We are partnering with a mid-sized law firm in downtown Toronto to hire a Litigation Legal Assistant. The firm is known for its collaborative environment, professional culture, and commitment to employee well-being, offering a supportive and rewarding workplace for legal professionals.

About Our Client

With decades of experience serving clients across Ontario, the firm is well-established and trusted in the legal industry. It supports a wide variety of clients, from entrepreneurs and corporations to institutions, and is deeply embedded in Toronto’s legal and business communities. Located in the city’s financial core, the firm maintains a hybrid work model, excellent benefits, and a culture that encourages professional growth and healthy work-life balance. The litigation team is known for its cohesion, independence, and mutual support.

About the Opportunity

We are recruiting a Litigation Legal Assistant to support two highly regarded lawyers in the firm’s Commercial and Civil Litigation group. You will be joining a team that values reliability, attention to detail, and the ability to take ownership of large litigation files with minimal supervision.

This is a hands-on role, suited for someone who enjoys working independently while still being part of a collaborative and professional team. You’ll be a key player supporting high-quality files for sophisticated clients. The position is ideal for someone coming from a mid-sized firm or litigation boutique, where they were exposed to more complex litigation processes and systems.

Key Responsibilities

• Drafting and organizing legal documents, including pleadings, motion records, and trial books
• Managing lawyers’ calendars, court deadlines, meetings, and schedules
• Handling court filings, coordinating service, and managing document flow
• Maintaining electronic and physical client files in an organized, efficient manner
• Preparing and bookmarking legal documents using Kofax or Adobe PDF tools

Qualifications

• Legal Assistant Certificate or Paralegal Diploma from a recognized Canadian institution (required)
• 3–5 years of experience in Ontario civil and commercial litigation
• Knowledge of Ontario court rules and procedures, including timelines and filing protocols
• Advanced proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and experience with Adobe/Kofax PDF software
• Proficient in legal technology such as DocuSign, CaseLines, and TerraView
• Familiarity with docketing and billing software (e.g., Carpe Diem, BQ)
• Must have supported complex files in a mid-sized firm or litigation boutique (not suitable for large firm or solo practice backgrounds)

Compensation & Benefits

• Salary: Commensurate with experience
• Vacation: 3 weeks vacation + 10 personal days annually
• Benefits: 100% employer-paid medical and dental, Life insurance and AD&D coverage, $600 healthcare spending account, Transit subsidy available

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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